Admin Officer

PERMANENT FULL-TIME POSITION IN NORTH VANCOUVER (Onsite)

CLOSES: Open Until Filled

Join Ayás Mén̓men Child & Family Support Services as our Administrative Officer—a key role that supports the well-being, safety, and success of Sḵwx̱wú7mesh children, youth, and families.

This position ensures smooth administrative flow across the division, providing essential support to Social Workers and case management teams who deliver direct services to community members. As the central point of coordination, you will manage records, scheduling, contracts, event logistics, and office operations—all while upholding the values of respect, safety, confidentiality, and cultural care.

Your work directly strengthens Ayás Mén̓men's mandate to protect and empower Squamish Nation families, creating a safe path rooted in tradition, healing, and community strength.

• Serve as the primary administrative support for Case Social Worker teams—managing requests, prioritizing tasks, and maintaining accurate case lists and documentation.
• Coordinate scheduling, social worker home visits, meeting rooms, and appointments.
• Maintain filing systems and upload documents into electronic and physical case files.
• Track and process invoices, receipts, expense reports, and work with Finance on reconciliations.
• Assist with the planning, budgeting, and reporting of seasonal community events and internal staff gatherings.
• Support onboarding, operational needs, and troubleshooting for IT equipment, acting as liaison with the Nation's IT team
• Maintain inventory of office and electronic equipment for the department.
• Assist with intake package preparation, caseload updates, and delegated system requirements (ICM).
• Provide receptionist coverage and general office support when required.
• Ensure all records, contracts, and service agreements are tracked and up to date.
• Contribute to a positive, respectful team culture and participate in community-based Nation events.
• Uphold confidentiality, cultural safety, and Squamish Nation policies at all times

• Post-secondary education in Administration or related field.
• Administrative experience supporting multiple staff or programs.
• Experience in Child & Family Services, Social Work, or community-based programs is an asset.
• Intermediate skills in MS Office, databases, forms management, and document control.
• Experience coordinating schedules, events, financial tracking, and multi-task workflows
• Experience working with First Nations communities, especially Squamish Nation is preferred
• Cultural awareness and deep respect for Sḵwx̱wú7mesh Úxwumixw values, language, and traditions.

• Impactful Work – Be part of a team dedicated to serving the community through Na estétx̱ w sḵwálwen cht (Trust), Na estitkw sḵwálwen cht (Security), Na esḵw'úḵw'ulh sḵwálwen cht (Purpose) and Na eslhílhkw'is sḵwálwen cht (Belonging)
• Professional Growth – We invest in our people with training, mentorship, and career development
• Sḵwx̱wú7mesh Úxwumixw Values – Be part of an organization that values Úxwumixw (community/peoples), snew̓íyelh (guiding through teachings), wenáxws (respect) and inclusivity.

As a dynamic community organization, we understand the importance of employing enthusiastic and talented people to work together. We know that our future strength and growth is very much dependent on our key resources – our people. With a variety of programs and services, we offer career paths that fit many areas of expertise, backgrounds, and interests. Along with competitive compensation and benefits, we foster an environment that values diversity through the respect and appreciation of each person for their individual attributes.

Salary: $47,000 - $66,000

Candidates are typically offered compensation between the beginning to the midpoint of the range. We are committed to providing a fair and equitable package that reflects the value an individual brings to the organization.

Benefits: We offer extended medical and dental, pension matching, supplementary savings, and a professional development budget.

Join us in building a future rooted in culture, values, and community strength. Your work matters here. #Workwithpurpose