Receptionist/Office Administrator, Trucking

Source Energy Services' success is attributed to the passion and commitment of our employees across all levels of the company. We are a company of dedicated, hard-working professionals who proudly work within the energy industry. Be part of a growing, dynamic, and evolving company.

Job Title: Receptionist/Office Administrator – Trucking Division

Location: Grande Prairie, AB

The Receptionist/Office Administrator, Trucking is responsible for being the first point of contact for visitors at the Grande Prairie office, and for ensuring that the office is run smoothly. Additionally, this role works very closely with the Trucking Administrator and provides administrative support to the Source Trucking department in general.

Why Work With Us:

• Competitive industry wage
• Be part of a growing company
• Strong HSE culture
• Opportunities for advancement – great place to start your career
• Source invests in our employees and their success

What You'll Be Doing:

Front Desk

• Greet visitors, oversee 'visitor protocol and procedure'
• Receive, screen, and redirect incoming calls and inquiries to the appropriate individuals, departments, or locations. Take and send messages as required
• Full cycle handling of incoming/outgoing mail and courier services

Administrative Assistance

• Provide comprehensive administrative support to the Trucking Administrator and Source Trucking division
• Assist with invoicing and daily reporting, fuel card management, and logbook audits
• Creation and preparation of PO's, match invoices to PO's then forward to AP department
• Order office supplies and maintain inventory
• Assist with managing internal and external meetings and events
• Provide employees with meeting assistance and tele-conferencing set-up
• Assist HSE department with new hire orientations, and uploading training certificates and documents into Insight
• PPE Inventory tracking and ordering
• Set up and maintain manual and computerized information filing systems
• Assist the Source Social Committee with employee events
• Back up coverage for the Trucking Administrator
• Other duties as required and assigned

Office Maintenance

• Maintain organization and cleanliness of office space including boardrooms, supply rooms and kitchen/coffee stations including Trucker's lounge
• Coordinate and scheduling for any office maintenance requirements
• Coordinate office moves and minor office construction programs as required
• Decorate office and arrange any other requirements during various events or holidays

Who We're Looking For:

• Minimum 2-3 years of proven experience in a similar role
• Business Administration certificate or diploma an asset
• Flexibility to adapt to dynamic situations in a fast-paced, ever-changing environment
• Excellent oral and written communication skills

• High attention to detail and accuracy

• Demonstrated ability to work both independently and as part of a team

• Ability to coordinate multiple projects within tight timelines
• Pro-active, enthusiastic and positive demeanor
• Intermediate to advanced experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Teams

What Will Help You Succeed:

We are looking for individuals with a positive, customer service focused personality who enjoy helping others. Individuals must be self-motivated and adaptable to change. Other things that will help you succeed in this role include:

• You thrive working as part of a team, pitching in wherever you are needed most
• Able to work well with others and maintain a positive attitude in high-pressure situations
• Strong interpersonal skills: ability to build relationships with peers both in the Grande Prairie office and in remote locations
• Exceptional communication skills: written and verbal
• Solid problem-solving skills with a proactive pursuit of improvement
• Demonstrated ability to multi-task and work in a fast-paced office setting
• Able to take direction and work with minimal daily supervision
• Strong attention to detail and highly organized
• Able to maintain confidentiality of sensitive information

About Source Energy Services:

Source Energy Services is a company that focuses on the integrated production and distribution of frac sand, as well as the distribution of other bulk completion materials not produced by Source. Source provides its customers with an end-to-end solution for frac sand supported by its Wisconsin and Peace River mines and processing facilities, its Western Canadian terminal network and its "last mile" logistics capabilities, including its trucking operations, and Sahara, a proprietary well site mobile sand storage and handling system.

Source's full-service approach allows customers to rely on its logistics platform to increase reliability of supply and to ensure the timely delivery of frac sand and other bulk completion materials at the well site.