Current jobs related to Intake and Administration Coordinator - Kitchener, Ontario - CareKW

  • Children's Dance Instructor

    1 week ago

    Kitchener, Ontario, Canada Huron Community Association Full time

    Employment Period: January to March 2026 (with possibility of extension to June 2026)Location: Huron Community Centre (80 Tartan Ave Kitchener, ON)Time: Thursday - 4:00pm to 7:00pmLooking for a fun and rewarding part time job?Want to help young people in our community have fun too?Do you see yourself as a caring adult who could be an awesome role-model for...

  • Regional Manager, Emergency Response Service

    1 week ago

    Kitchener, Ontario, Canada GFL Environmental Inc. Full time

    Key ResponsibilitiesProvide regional leadership and support to required business units and operations managementSupport day to day operations in making sound decisions focusing on safety, customer service, and professional executionUnderstand GFL assets and where growth opportunities exist to keep up with technology advancementsSupport business unit leaders...

  • Reception/intake Coordinator

    2 weeks ago

    Kitchener, Canada Innovative Occupational Therapy Services Full time

    We are seeking the right skilled **Reception/Intake Coordinator** to join our team. Innovative Occupational Therapy Services is an established Canada-wide firm servicing various populations. Our highly skilled team of occupational therapists provides both direct and virtual assessment and intervention services. We pride ourselves on providing...

  • Intake Coordinator

    1 week ago

    Kitchener, Canada HealthCaringKW Full time

    **A**bout Community Healthcaring Kitchener-Waterloo (The Health Centre)** The Health Centre provides a broad range of services aimed at improving the health of individuals and the wider community. Our services include medical and dental care, health promotion, illness prevention and outreach programming. Our expertise and resources are focused on working...

  • Intake Coordinator

    2 weeks ago

    Kitchener, Canada Innovative Occupational Therapy Services Full time

    Coordinate new referrals from intake through to service initiation - Connect with clients to gather key information and provide clear, supportive explanations of the process - Document client needs related to physical, emotional, and cognitive challenges - Prepare and manage intake forms and digital documents, ensuring timely completion and follow-up -...

  • Patient Intake

    2 days ago

    Kitchener, Canada Carekw Full time

    A healthcare services organization in Kitchener is seeking an Intake and Administrative Coordinator to manage patient admissions and discharges. This role involves coordinating with clinical teams to provide a seamless experience for patients and families while ensuring compliance with all administrative tasks. Ideal candidates will possess strong...

  • Administrative Financial Coordinator

    1 week ago

    Kitchener, Canada Exhale Therapy Full time

    **Job Title**: Administrative Financial Coordinator **Job Type**: Full-Time, 12-Month Contract **Compensation**: $23.00-$26.00/hour **Location**: Kitchener, ON (In-Person) **Start Date**: February 2026 **Who We Are** At Exhale Therapy, we believe a strong team makes a strong clinic. Our independently owned counselling practice provides personalized,...

  • Intake Coordinator

    1 week ago

    Kitchener, Canada Intellectual Property Ontario Full time

    **Intellectual Property Ontario (IPON)** is a new provincial agency that will serve as a go-to resource for Intellectual Property (IP) expertise to help researchers and companies maximize the value of their IP, strengthen their capacity to grow and compete in the global market. Location**:This is a hybrid opportunity within Ontario. We have offices in both...

  • Office Administration Coordinator

    1 week ago

    Kitchener, Canada Wilfrid Laurier University Full time

    **Date**:Oct 8, 2024 **Location**: Kitchener, CA **Company**:Wilfrid Laurier University **Department**: Faculty of Social Work **Job Type**: Limited Term **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Kitchener **Reports to**:Senior Administrative Officer **Employee Group**: WLUSA **Application Deadline**:10/15/2024 **Requisition ID**:8713...

  • Office Administrative Coordinator

    1 week ago

    Kitchener, Canada Fidus Systems Full time

    Headquartered in Ottawa, with additional design center locations in Waterloo and San Jose, Fidus is a global leader and dynamic high-tech design firm. Fidus specializes in leading-edge electronic product development. Our hardware, software, FPGA, and signal integrity teams innovate, design, and deliver next-generation products for clients in emerging...

  • Administrative Assistant

    7 days ago

    Kitchener, Canada Traverse Independence Full time

    **Administrative** Assistant** **About Us** Traverse Independence supports adults with acquired brain injuries (ABI) and physical disabilities to live independently in the community. As an accredited centre of excellence, we empower and connect clients on their journey to independence. We are passionate about our mission and our programs make a significant...

  • Client Service Coordinator

    1 week ago

    Kitchener, Canada Bayshore HealthCare Full time

    Under the supervision of the Team Lead, the Client Service Coordinator is responsible for the pre-screening of initial orders, data entry of various types of requisitions, picking and packing orders, receiving and ordering of inventory for warehouse, coordinating pick ups and deliveries, cleaning and reprocessing of all equipment, handling inbound customer...

Intake and Administration Coordinator

2 days ago

Kitchener, Ontario, Canada CareKW Full time

Intake and Administrative Coordinator

As an Intake and Administrative Coordinator, you will play a critical role in ensuring a smooth, respectful, and efficient experience for our patients and their families. This position is central to the coordination of patient admissions and discharges, as well as the day-to-day administrative operations of the Transitional Care Unit (TCU). You will support clinical and operational teams by ensuring documentation, billing-related administration, and policy compliance are completed accurately and in accordance with organizational and legislative requirements.

Shift Details

Location: Main Office (In-person role; travel to Kitchener TCU required)Pay Range: $22.00 – $25.00 per hourShift Timing: Between 7am to 7pm (7.5 hours)Schedule: Every other weekend and rotational coverage required

Key Responsibilities

Coordinate and facilitate patient intake and discharge processes in a timely, professional, and compassionate manner.Collaborate with clinical and operations teams to ensure a seamless and empathetic admission experience.Serve as a primary point of contact for patients and families, responding to inquiries and providing clear information regarding services and care processes.Support operations by coordinating schedules and assisting with shift coverage as required.Maintain accurate and up-to-date administrative records, including documentation required for reporting, analytics, and billing purposes.Complete billing-related administrative tasks and ensure documentation meets organizational and regulatory standards.Support overall TCU administration by monitoring adherence to organizational policies, procedures, and operational guidelines.Identify concerns, risks, or gaps and escalate issues appropriately to clinical leadership or management.Ensure all administrative practices comply with privacy, confidentiality, and legislative requirements.Travel between the Kitchener Transitional Care Unit and the main office as required to support operational needs.Commit to working every other weekend and rotational shifts to ensure continuity of care and administrative coverage.

Requirements

Strong communication skills with a demonstrated commitment to exceptional customer service.Sound critical thinking and problem-solving abilities.Effective interpersonal skills and the ability to collaborate with multidisciplinary teams.Comfort working with administrative systems and standard office technology.Willingness and ability to travel between the Kitchener TCU and the main office.Availability to work every other weekend and rotational shifts.Valid driver's license with a clean driving record.

Benefits

Competitive compensation and benefits package.Healthcare Spending Account.Group Retirement Savings Plan.Opportunities for career advancement and professional development.Supportive and collaborative work environment.Meaningful work that positively impacts patients and their families.

While we thank all applicants for their interest, only those selected for an interview will be contacted.

CareKW is committed to a culture of equity, inclusion, diversity, and anti-racism. We are committed to developing a workforce that reflects the diverse communities we serve. Accommodations for persons with disabilities required during the recruitment process are available upon request.

Your application will be reviewed by the Human Resources team. We do not use AI or automated systems to screen, assess, or make hiring decisions.