Contacts & Insurance Administrator

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Thinking about a change? Join EllisDon

We recognize that the construction industry is changing at a rapid pace, and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn't matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon's commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon's purpose is to provide people with similar values the opportunity to achieve their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

In case you're curious, here's what the industry thinks of us and some of the impacts we've made to the communities we work in, and our latest Impact report.

You As An Administrator, Contracts & Insurance Will

• Review customer contracts, purchase orders, rental agreements, and leases for accuracy, completeness, and compliance.
• Ensure agreements are properly executed prior to release or booking and coordinate approvals as required.
• Maintain contract records in SharePoint and Texada, including version control and expiry tracking.
• Review and maintain customer and project insurance certificates, ensuring required coverage, limits, and endorsements are in place.
• Track insurance expiries, follow up on renewals, and communicate deficiencies to customers and internal teams.
• Provide insurance documentation to customers and internal stakeholders as required.
• Maintain insurance compliance records for subcontractors, suppliers, vendors, and transportation providers.
• Perform periodic reviews to ensure partners meet company insurance requirements.
• Support insurance claims by gathering documentation, maintaining claim files, and coordinating with internal teams and adjusters.
• Support asset insurance and risk management activities, including maintaining asset listings and updating records for asset changes.
• Support PPSA administration, including registrations, discharges, and maintaining tracking records.
• Maintain internal project folders and support documentation requests related to contracts, insurance, and compliance.
• Prepare basic reporting related to contracts, insurance compliance, PPSA records, and claims.

Is this the right role for you?

• Three to five or more years of experience in contract administration, insurance coordination, or a related role.
• Strong understanding of contracts, insurance certificates, and compliance requirements.
• High attention to detail and ability to interpret contractual and insurance documentation.
• Proficient with SharePoint, Texada, and Microsoft Office an asset.
• Strong organizational, communication, and prioritization skills.
• Ability to manage confidential information with professionalism.
• Post-secondary education in Business, Legal Administration, Insurance, or a related field is an asset.

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual

Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven't already, be sure to create a profile on our Careers page here to remain up to date on the status of your application and learn about new career opportunities as they arise.