Accounts Payable Administrator

Position Summary

The Accounts Payable Administrator is responsible for the timely and accurate processing of non-payroll accounts payable transactions. This role involves maintaining financial records, resolving account discrepancies, and ensuring compliance with corporate policies and procedures. The ideal candidate is detail-oriented, analytical, and customer-focused, with the ability to manage multiple responsibilities in a dynamic environment.

Key Responsibilities

• Collaborate with the Accounting Manager to maintain collection goals and overall accounts payable performance.
• Obtain approvals for disbursements and ensure expenditures align with available cash resources.
• Prepare and process payments to third parties, including cash, cheque, credit, or other approved methods.
• Audit purchase requests for materials, supplies, equipment, and other goods to verify proper account allocation.
• Post and reconcile company payments to the general ledger.
• Reconcile bank statements and perform additional duties as assigned by the Accounting Manager.
• Review vendor invoices for accuracy, investigating and resolving discrepancies as required.
• Identify and correct billing errors or misapplied cash transactions.
• Post accounts payable data to financial reports, including profit/loss statements, balance sheets, and income statements.
• Manage credit balances, refunds, and adjustments; apply necessary corrections to billing records.
• Balance daily accounts payable batches; generate and distribute reports to key stakeholders.
• Maintain confidentiality of all financial records in accordance with organizational standards and privacy regulations.
• Develop and implement effective payment strategies to ensure timely disbursements and address supplier concerns.
• Investigate and resolve payment issues while adhering to corporate accounts payable procedures and controls.

Knowledge, Skills, and Abilities

• Strong understanding of accounts payable principles, payment regulations, and fair credit practices.
• Proven ability to calculate, post, and reconcile accounting figures with a high degree of accuracy.
• Proficiency in Microsoft Office Suite (particularly Excel); experience with Yardi or similar accounting software is considered an asset.
• Exceptional attention to detail and commitment to data integrity.
• Strong verbal and written communication skills, with the ability to interact professionally across departments and with external stakeholders.
• Ability to manage stress, prioritize tasks, and meet deadlines in a fast-paced environment.
• Demonstrated problem-solving and analytical thinking skills.
• High level of ethics, integrity, and confidentiality in handling financial transactions.
• Effective team player with a positive attitude and a willingness to contribute to a collaborative work environment.
• Experience preparing financial reports, performing reconciliations, and maintaining organized documentation.
• Strong organizational and time management skills, with the ability to manage multiple priorities.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field; or an equivalent combination of education and experience.
• Minimum of 3 years of direct experience in an accounts payable role.
• Familiarity with general ledger systems and internal financial controls.
• Experience handling moderate to complex account reconciliations and payment resolution issues.
• Previous experience supporting audits and preparing accurate financial documentation.

What We Offer

• Competitive compensation
• Comprehensive health and dental benefits
• Professional development opportunities
• Supportive team culture and inclusive work environment
• Opportunities for growth within the organization

We would like to thank all applicants for their interest, but only those selected for an interview will be contacted.

Signet Group is an equal opportunity employer.

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits:

• Company events
• Dental care
• On-site gym
• On-site parking
• Paid time off
• Vision care

Work Location: In person