HR Coordinator and Office Admin

We are looking for a highly organized, proactive, and people-focused HR Coordinator & Office Administrator to support our growing team. This hybrid role combines hands-on HR coordination with day-to-day office administration, ensuring exceptional employee experience and smooth operational workflows.

Who we are

samdesk is a global disruption monitoring tool that delivers real-time crisis alerts powered by AI. We make sense of the world's most valuable real-time data sources with the purpose to create a safer world. Our mission is to help our users act faster, with more confidence, at a time when action can make the biggest difference. Samdesk is backed by leading global investors and is headquartered in Edmonton, Alberta, with team members in multiple regions including North America, Europe, and Asia Pacific. We are a growing team of dreamers and builders, supporting large global customers around the world. Check us out

Who you are

You will be a key point of contact for employees, candidates, and visitors, and will help build scalable people processes as we grow.

What your day could look like?

Human Resources Coordination (75%)

• Support full-cycle recruitment and onboarding, including posting roles, scheduling interviews, preparing offer letters, and coordinating new hire setup.
• Maintain employee records in the HRIS and ensure all documentation is accurate and up to date.
• Coordinate onboarding and offboarding processes, including equipment requests, system access, orientation, and exit tasks.
• Assist with benefits administration (coordinating benefit enrollments and supporting employee inquiries).
• Support performance review cycles and employee engagement initiatives.
• Help maintain HR processes, procedures, and compliance documentation for security certifications such as SOC2/ISO27001.
• Support HR projects such as employee surveys, HR system upgrades, and people operations improvements.
• Other duties as assigned.

Office Administration (25%)

• Act as the primary point of contact for office vendors, deliveries, catering, supplies, and service providers.
• Manage visitor check-ins, meeting room bookings, and office access.
• Support the planning and execution of company events, including team-building activities and social gatherings.
• Coordinate travel and accommodation arrangements for team members as needed.
• Assist with facilities-related tasks such as workspace setup, maintenance requests, and equipment tracking.
• Manage ordering of team lunches, office groceries, and catering for meetings or events.
• Collect and distribute office mail.
• Provide general administrative support to the leadership team.

Required Skills & Qualifications:

• Certificate or Diploma in Human Resources or Office Administration.
• 1–3 years of experience in HR coordination or office administration (experience in a startup or fast-paced environment is an asset).
• Experience supporting SOC2 and/or ISO27001 compliance activities is considered an asset.
• Strong organizational skills with the ability to juggle multiple tasks and prioritize effectively.
• Excellent communication and interpersonal skills; comfortable interacting with employees at all levels.
• High attention to detail and a proactive, solution-oriented mindset.
• Discretion and professionalism in handling confidential information.
• Familiarity with HR tools (HRIS, ATS, payroll systems) is an asset.
• Ability to thrive in a dynamic, high-growth tech environment.
• Strong computer skills (Google Workspace and MS Office).

What We Offer

• Competitive compensation and a comprehensive benefits package, with premiums fully covered by samdesk.
• Opportunity to help shape and build HR practices within a growing tech startup.
• Collaborative, supportive, and innovative work culture.
• Professional development and continuous learning opportunities.
• Flexible work environment that supports work–life balance.

Working Arrangement: Hybrid — 4 days in office, 1 day remote; flexible schedule ( samdesk office is in downtown)

Salary: CAD 50,000–55,000 per year (commensurate with skills and experience)

Application details

Help us help you stand out Please thoughtfully answer the screening questions on the application page. We look forward to reviewing your application

Diversity and Inclusion

samdesk is an equal opportunity employer committed to creating a safe, diverse and inclusive environment. We encourage qualified applicants of all backgrounds including ethnicity, religion, disability status, gender identity, sexual orientation, family status, age, nationality, and education levels to apply. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

First Peoples Acknowledgement

samdesk respectfully acknowledges that, being headquartered in Edmonton, we are situated on Treaty 6 and Region 4 territory, traditional lands of First Nations and Métis people respectively.

We respect the histories, languages, and cultures of First Nations, Métis, Inuit, and all other First Peoples of Canada, whose presence continues to enrich our community. The City of Edmonton owes its strength and vibrancy to these lands, the diverse Indigenous peoples whose ancestors' footsteps have marked this region, and the settlers from around the world who continue to be welcomed here and call Edmonton home.