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Medical Office Assistant

2 weeks ago

Moose Jaw SK SH M, Canada Unicemed Medical Centre Full time

Job Opportunity: Medical Office Assistant (MOA)

Facility: Unicemed Medical Centre – Moose Jaw, Saskatchewan

Compensation: $16.00 – $20.00 per hour (commensurate with experience)

Employment Type: Part-time / Casual (to be determined)

Posting Close Date: November 9, 2025, at 11:59 PM

About Us

Unicemed Medical Centre is a community-based healthcare clinic located in Moose Jaw, Saskatchewan. We are dedicated to providing comprehensive Primary Health Care, Walk-In, and Mental Health & Addictions services to support the health and well-being of individuals and families in our community.

Position Summary

The Medical Office Assistant (MOA) provides administrative and clerical support to physicians, nurse practitioners and other healthcare providers to ensure efficient clinic operations and an exceptional patient experience. This role requires professionalism, discretion, and the ability to thrive in a dynamic, patient-focused environment.

Key Responsibilities

  • Greet, register, and assist patients in a courteous and professional manner to creating a welcoming environment.
  • Schedule and confirm appointments, manage patient flow, and maintain electronic medical records (EMR)
  • Manage multi-line phone systems. Handle incoming calls, correspondence, and patient inquiries
  • Prepare, maintain, and organize patient files and documentation in compliance with privacy standards (HIPA)
  • Support clinical staff with administrative tasks, referrals, and coordination of care
  • Ensure confidentiality and adherence to clinic policies and procedures
  • Assist in maintaining a welcoming and efficient front office environmentSupport clinical staff by preparing exam rooms, sterilizing equipment, and assisting with patient flow.Support clinical staff by preparing exam rooms, sterilizing equipment, and assisting with patient flow.

Qualifications

Education:

  • Completion of a recognized Medical Office Assistant program or equivalent combination of education and experience

Experience:

  • Previous experience in a medical or clinical setting preferred
  • Knowledge of EMR systems (e.g., Accuro, Med Access, GoodX etc) considered an asset

Skills and Abilities:

  • Excellent communication and interpersonal skills
  • Strong organizational and multitasking abilities
  • Proficiency in Microsoft Office and electronic health record systems
  • Demonstrated commitment to patient confidentiality, safety, and quality improvement.
  • Proficiency in Electronic Medical Records (EMR) systems such as Epic or Dentrix.
  • Strong knowledge of Medical terminology relevant to clinical documentation.
  • Experience as a Medical Clinic Receptionist or in a Hospital or Health Centre setting is preferred.
  • Prior Medical Office experience demonstrating familiarity with front desk operations.
  • Excellent organizational skills with the ability to multitask effectively in a busy environment.
  • Exceptional communication skills for interacting professionally with patients and staff.
  • Ability to operate multi-line phone systems efficiently.
  • Office experience including administrative tasks such as filing, data entry, and scheduling.

Application Process

Interested applicants are asked to submit the following:

  • A current Resume/CV & Reference Letter
  • A recent Criminal Record Check (CRC) with the Vulnerable Sectot

Submit Applications to: Human Resources & Staff Development

Application Deadline: November 9, 2025, at 11:59 PM

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Job Types: Part-time, Casual

Pay: $16.00-$20.00 per hour

Expected hours: 20 – 40 per week

Work Location: In person