Senior Coordinator, Travel Safety

• Please ensure your application is submitted by January 12, 2026, to be considered.

Purpose:

Reporting to the Associate Director, Global Learning, the Travel Safety & Awards Coordinator provides support to York University's portfolio of global learning programs. The role leads education and training on travel preparedness protocol for student programs and faculty members leading programs abroad. The role maintains the safety abroad module with updated and accurate information, provides workshops and training to students and faculty-leads, and tracks students' completion of required steps outlined in the University's travel safety protocol. The role provides coordination and administrative oversight to a variety of global learning award and funding initiatives. The role provides advice and support to both incoming and outgoing funded students and ensures completion of requirements by award recipients. The role carries out project procurement activities, and/or collaborates with members of the University community to extend current global learning funding collaborations or materialize new funding opportunities. The role also supports the global learning information collection, as well as internal/external reporting processes.

Education:

Bachelor's degree in a related discipline, such as international relations, student development, adult education, etc., or an equivalent of 4 years recent experience (defined as within the last five years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience:

Five (5) years of relevant experience. Exposure to facilitating travel safety training and compliance checks, emergency response, coordinating scholarship and award allocation and distribution, and maintaining information management systems in a relevant sector, such as post-secondary education, government, not-for-profit, etc. Experience in study, work, research, or practical training experience abroad (greater than four months) is required. Experience in project management and/or coordination and partnership development/management. Experience as a participant in a global learning program and/or experience facilitating global learning program. Experience with account monitoring, reconciliation and invoicing.

Skills:

Ability to motivate and influence others to achieve project objectives.

Ability to motivate, coach and mentor.

Ability to apply the principles of travel emergency preparedness, travel risk assessment and mitigation, and emergency response.

Ability to be proactive in solving issues related to travel risk management and emergency response situations encountered by students at York and abroad.

Effective communication skills, including the ability to obtain and provide information in a clear and concise manner, and the ability to produce written information for target audiences.

Effective interpersonal skills, including the ability to deal courteously, tactfully, and effectively with external partners, students, faculty, and staff, and to maintain confidentiality.

Ability to apply cross-cultural knowledge, collaborate and communicate effectively, respectfully, and sensitively with people across cultures in a professional environment.

Effective critical thinking, decision-making and problem-solving skills.

Ability to exercise good judgment and flexibility in an environment of continuous change and process improvement.

Effective analytical skills, including the ability to collect and analyze data and write written reports for various audiences, in a variety of formats.

Attention to detail, including accurate proofreading and cross-referencing skills.

Effective organizational and time management skills, including the ability to coordinate competing processes and functions independently to meet deadlines.

Ability to work independently and as a member of a team in an environment of high volume and competing priorities.

Ability to prioritize work and make independent decisions based on previous experience, established precedents, official policies and from interpretation and analysis of sometimes imprecise and incomplete information.

Proficiency in university systems (i.e., Banner, PeopleSoft, etc.) and external systems that manage global learning programs (i.e., MoveON, TerraDotta, Horizons, Mobility Online, etc.).

Advanced proficiency in Microsoft 365 applications (e.g.MS Word, Excel, PowerPoint, Prezi and other presentation and design programs), database processing applications (e.g., Access, Excel), and Outlook.

Knowledge of issues impacting student engagement in international learning experiences.

Practical knowledge of education and academic systems outside of Canada (North America/International).

Practical understanding of cross-cultural communication and social norms.

Additional Notes:

This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalences from accredited institutions and/or international equivalents at the time of interview.

If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.

As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.