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Office Administrator
3 weeks ago
Job Overview
We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong administrative, clerical, and communication skills, with experience in supervising staff and managing office systems. This role is vital in ensuring efficient workflow, maintaining vendor relationships, and supporting human resources functions. The Office Administrator will serve as the central point of contact for internal and external communications, contributing to a professional and productive office environment.
Responsibilities
- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Oversee clerical duties such as filing, data entry, and document management using tools like QuickBooks and other office software
- Supervise administrative staff and coordinate team management activities to ensure smooth daily operations
- Support human resources functions including onboarding, training & development, and maintaining employee records
- Handle payroll processing and bookkeeping tasks accurately and timely
- Manage vendor relationships, process invoices, and oversee procurement activities
- Assist with budgeting, expense tracking, and financial reporting
- Maintain organized office systems to enhance efficiency and workflow
- Ensure proper phone etiquette and effective communication across all levels of the organization
Skills
- Proven supervising experience with the ability to lead and motivate team members
- Proficiency in QuickBooks, Microsoft Office Suite, and multi-line phone systems
- Strong clerical experience including filing, data entry, and document management
- Excellent communication skills—both verbal and written—with professional phone etiquette
- Exceptional organizational skills with the ability to prioritize tasks effectively
- Experience in human resources functions such as onboarding, training & development, and employee record management
- Knowledge of vendor management processes and budgeting procedures
- Office experience that demonstrates adaptability in a dynamic environment
- Ability to handle confidential information discreetly while maintaining accuracy in bookkeeping and payroll tasks
Job Type: Full-time
Work Location: In person
