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Executive/Finance Assistant

2 weeks ago

Calgary AB TE N, Canada Fresh Start Recovery Centre Full time $55,000 - $65,000 per year

Fresh Start Recovery Centre is seeking an EA/Finance individual to work in our Calgary office. We are a long standing not for profit agency operating for 30 years. We serve individuals and families from all across Alberta who are affected by the disease of addiction.

The prerequisites listed are mandatory for this position and you will be required to show competencies. Only those with the required experience and expertise will be contacted for further communication. Salary will be based on ability and experience.

Position Summary

The Executive Administrative and Finance Assistant provides organizational, financial, and

administrative support to ensure the efficient operation of Fresh Start Recovery Centre. This role

supports the Executive Director, Directors, and senior leadership team by assisting with

scheduling, correspondence, reporting, and financial processes. The position requires advanced

skills in formal document preparation, SharePoint administration, and Office 365 tools to ensure

accurate, professional, and accessible information management across the organization.

Key Responsibilities

  • Provide administrative support to the Executive Director and Directors, including

scheduling, correspondence, and meeting coordination.

  • Prepare and format formal documents, reports, policies, and presentations for executive,

team, and external use.

  • Support donor, stakeholder, and partner communications on behalf of leadership.
  • Assist in coordinating leadership meetings, staff gatherings, and organizational events.

Financial Support

  • Assist with accounts payable, accounts receivable, and payroll preparation under the

direction of the Director of Finance and Human Resources.

  • Support the preparation of financial reports, reconciliations, and documentation.
  • Maintain accurate records for grants, donations, and contracts.
  • Ensure timely and accurate data entry for financial transactions.

Administrative and Document Management

  • Build, edit, and maintain formal organizational documents, policies, and manuals in a

consistent and professional format.

  • Manage filing systems, digital archives, and record keeping through SharePoint and other

organizational platforms.

  • Support the creation and maintenance of forms, templates, and databases in Office 365.
  • Assist with the organization of events, staff activities, and community-facing functions.

Collaboration and Communication

  • Work closely with the Executive Director and Directors to provide administrative and

project support where needed.

  • Collaborate with all departments to ensure information is captured, documented, and

shared appropriately.

  • Provide timely updates to the Director of Finance and Human Resources regarding

administrative and financial tasks.

Education and Experience

  • Diploma or certificate in business administration, accounting, or related field (or

equivalent combination of education and experience).

  • Minimum of 3 years of experience in administrative or financial support roles.
  • Demonstrated experience in formal document building, formatting, and record

management.

  • Experience managing and maintaining SharePoint sites and workflows.
  • Strong knowledge and fluency in Microsoft Office 365 (Word, Excel, Outlook, Teams,

PowerPoint, SharePoint, and OneDrive).

  • Knowledge of non-profit finance and administration is an asset. Strong knowledge and understanding of QuickBooks Desktop

Skills and Competencies

  • Strong organizational and time-management skills.
  • Advanced document preparation and formatting skills.
  • Ability to manage confidential and sensitive information with discretion.
  • Effective written and verbal communication skills.
  • Strong technical proficiency in Office 365 and SharePoint - Mandatory
  • Lived experience with addiction and recovery is valued as equal to formal education and

professional training.

Compensation

  • Competitive salary commensurate with experience.
  • Comprehensive benefits package.
  • Professional development opportunities

Mandatory Requirements

  • Class 5 drivers license
  • Vulnerable Persons clearance

Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Benefits:

  • Dental care
  • Discounted or free food
  • Employee assistance program
  • Extended health care

Work Location: In person