Executive Assistant

1 week ago

Calgary AB TE A, Canada Calgary Heritage Housing Full time $60,000 - $90,000 per year

We're building a caring community where seniors can make themselves at home.

Calgary Heritage Housing (CHH) has been a respected steward of local Alberta government-subsidized seniors housing for nearly four decades. Our focus is on seniors who are capable of independent living. Beyond our role as landlord/property manager of 14 Calgary properties, we strive to enhance our seniors' quality of life and help prolong their ability to live independently. We currently have an immediate opening for the position of:

EXECUTIVE ASSISTANT

Position Overview

Supporting both the CEO and the COO, the Executive Assistant plays a key role in ensuring the efficient operation and overall success of our rapidly expanding organization. There are so many exciting initiatives going on here. As a trusted partner to the CEO, the Executive Assistant will be essential to streamlining processes, managing priorities, and supporting organizational excellence.

Job Type: Full-Time

Responsibilities:

  • Assist CEO and COO with managing calendars and prepping for various meetings.
  • Assist with coordinating projects, tracking documents and scheduling meetings.
  • Collaborate with Communications Consultant to draft communication and PowerPoint presentations.
  • Help Executives keep multiple priorities on track.
  • Coordinate weekly staff meetings.
  • Record, transcribe, and distribute meeting minutes.
  • Coordinate document management and filing systems.
  • Provide administrative support to Leadership team as requested.
  • Plan and execute internal and external events.
  • Prepare expense reports, mileage logs, and vacation tracking for CEO.
  • Arrange conference registrations, travel and accommodations.
  • Provide basic IT support and liaise with external IT provider to address staff needs.
  • Conduct research as requested.
  • Coordinate grant-funded projects.
  • Enhance the organization's social media presence.
  • Manage Google reviews and analytics.
  • Provide general office support and other duties as may be assigned.

Competencies and Skills

  • 3- 5 years experience in executive support -

    or a similar level administrative role.
  • Strong organizational and multitasking skills with an ability to prioritize effectively.
  • Excellent English written and verbal communication skills.
  • Strong relationship building skills.
  • Excellent knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat and Social Media platforms.
  • Ability to learn and use additional software platforms as required.
  • Event planning, fundraising and project management experience is an asset.
  • Discretion and confidentiality in handling sensitive information.
  • A proactive mindset and the ability to work both independently and collaboratively.

What we Offer:

  • Competitive salary
  • Comprehensive group health benefits upon completion of three months probation
  • Annual Health Spending Account
  • 7% RRSP matching program
  • Annual training or education allowance
  • 36 hour work week

At Calgary Heritage Housing, we are committed to fostering an inclusive and supportive environment. We look forward to welcoming a new team member who shares our passion for creating a better quality of life for seniors.

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