Executive Assistant

1 week ago

Calgary AB TP Y, Canada Algo Full time US$70,000 - US$75,000 per year

About Us:

Algo is a SaaS-based supply chain intelligence platform that unites the power of AI with human creativity to form a single source of truth for cross-collaboration. Algo helps its clients plan, simulate, and execute actions more efficiently and more profitably. Imagine an intelligent platform that can help make better supply chain decisions by leveraging existing data. At Algo, the mission is to use AI to humanize how companies transform information into opportunity and action, breathing new life into their understanding of supply and demand planning, and giving supply chain practitioners superior solutions to solve real-world problems and achieve much more for their organizations.

Role Overview:

We're seeking a highly organized and proactive Executive Assistant to support our CEO, CFO and finance leadership team. This role goes beyond calendar management—it's a strategic support function that includes HR onboarding/offboarding, employee data management, light project coordination, and departmental support. The ideal candidate thrives in a global environment, brings discretion and precision to sensitive tasks, and enjoys contributing to cross-functional initiatives. This role is based in office in Calgary, AB.

Key Responsibilities:

Executive Support

  • Manage complex calendars, travel arrangements, and meeting logistics for the CEO and CFO
  • Prepare executive-level communications, reports, and presentations
  • Handle confidential information with discretion and professionalism

Project Management & Departmental Coordination

  • Track and support internal finance projects (e.g., vendor transitions, audit prep, system upgrades)
  • Assist with documentation, timelines, and cross-functional follow-ups
  • Complete corporate forms, applications, and filings on behalf of the department
  • Help organize quarterly planning sessions and department-wide communications

Process Improvement & Systems Support

  • Identify opportunities to streamline administrative workflows
  • Support adoption of finance tools and automation platforms (e.g., expense reporting, payroll/HRIS systems)
  • Maintain department files, SOPs, and shared resources

HR & Administrative Operations

  • Coordinate onboarding and offboarding processes for U.S. employees
  • Maintain accurate employee data and records in HR/finance systems
  • Support compliance with internal policies and documentation standards

General Office Administration

  • Manage office supplies, including tracking inventory, ordering materials, and coordinating with vendors.
  • Serve as the main point of contact for the building management or leasing office regarding maintenance requests, access cards, parking, and facility issues.

Qualifications

  • 5–10 years of experience supporting senior executives, preferably in finance or operations
  • Extremely detail-oriented with exceptional organizational skills
  • Strong project coordination skills and comfort with cross-functional teams
  • Experience with HR onboarding/offboarding and employee data management
  • Exceptional written and verbal communication skills
  • High proficiency in Microsoft 365 (Outlook, Excel, Teams, PowerPoint)
  • Experience with finance or HR systems (e.g., NetSuite, Workday, BambooHR) an asset
  • Payroll processing experience (ADP, Paycom, Gusto, or similar) a plus
  • Notary Public certification an asset

Work Environment & Benefits

  • Flexible hours with core availability aligned to Central Time
  • Competitive compensation and benefits package
  • Inclusive, mission-driven team with a focus on operational excellence

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