Administrative Assistant

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. 

Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you'll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices. 

Responsibilities

• • Provide senior level administrative support to partners, senior managers, managers and client service teams.
  • Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
  • Respond independently to basic client enquiries and escalate complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.
  • Proactive and independent management of calendars and contact database in order to maximize best use of time.
  • Provide proactive billing and collection support and coordination using various MNP systems.
  • Coordinate meetings, conference calls, video conferences, live meetings, and events pertaining to a function or sub-function, etc., organize materials.
  • Assist in the preparation and submission of time and expense reports for the partner(s) supported.

At times, business needs arise and employees are required to work beyond their normal work day or work week to fulfill the responsibilities required for the role. Likewise, flexibility needed to devote time to personal matters, and our approach to flexibility provides for this.

Skills and Experience

• Advanced skills with MS Office and Adobe, for example, Outlook, Excel, PowerPoint and Acrobat.
• Proficiency to quickly learn proprietary software.
• Excellent communication skills.
• Good judgment and analytical skills with a focus on attention to detail.
• Capable of working independently and take ownership of tasks.
• Time management skills and the ability to work as a team to maneuver shared deadlines.
• Ability to quickly and smoothly adapt to changing client demands.
• Minimum 2 years administration experience.
• College diploma or an equivalent combination of education and experience with an administrative assistant skill set.

Core Competencies & Characteristics 

• Integrity – professional whose honesty, integrity, confidentiality and high ethical standards contributes to effective leadership and optimal business relationships
• Energy – displays enthusiasm, optimism, drive and passion while maintaining a high level of productivity and a balanced lifestyle
• Diversity – understands the importance of different backgrounds, perspectives and experiences and is respectful of individual differences
• Communication – effectively expresses ideas and conveys information in business writing, conversations and interactions with others
• Client Service Excellence – understands the importance of quality client service by being courteous, responding to client requests in a timely manner and monitoring satisfaction
• Teamwork & Relationship Development – works collaboratively with team members in order to achieve a common goal and develops, maintains and strengthens relationships with others, both inside and outside the Firm
• Accountability – takes responsibility for one's own performance by setting clear goals and tracking progress against those goals; is highly organized and uses personal judgement and decision making
• Flexibility – effectively manages multiple assignments, adapts to changing priorities and is able to work independently or as part of a team

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible 'Dress For Your Day' environment, firm sponsored social events and more The salary range for this position is $45,000 - $55,000.

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply