Manager, Legal Services

Manager, Legal Services

Unique opportunity to take on a strategic role overseeing administrative and accounting support within a large, reputable law firm. This is a bilingual position based in Montréal, requiring on-site presence with a stable schedule. Competitive salary, comprehensive benefits, and a dynamic multi-office environment.

What is in it for you:


• Annual salary between $75.000 and $90.000, depending on experience.

• Permanent full-time position (35 hours per week).

• Stable schedule: Monday to Friday, between 8 am. and 5 pm.

• On-site work in a professional, stimulating, and supportive environment.

• Comprehensive benefits package: health, dental, and long-term disability insurance.

• 3 to 4 weeks of annual vacation, depending on experience.

• 8 paid personal days per year (including 5 sick days and 3 personal days).

• Access to ongoing professional development and training opportunities.

• Collaboration with dynamic teams across multiple offices in a structured setting.

Responsibilities:

Support Services Management

• Supervise legal assistants, paralegals, accounting staff, and other administrative teams in Montréal.

• Provide occasional support to offices in Vancouver, Calgary, and Toronto.

• Oversee performance evaluation processes (probationary, annual, and ongoing).

• Support lawyers in managing performance and supervise improvement plans in collaboration with HR.

• Coordinate the allocation of administrative resources, especially when new lawyers join.

• Identify training and professional development opportunities.

• Participate in recruitment, onboarding, and hiring of administrative staff.

• Make salary recommendations based on market trends and budget constraints.

• Plan departures, coordinate with HR, and manage related communications.

• Approve leave (vacation, sick days), organize coverage, and process payroll changes.

• Resolve issues related to workload, communication, or conflicts, escalating when necessary.

• Monitor paralegals' timesheets on a quarterly basis.

• Assign mentors to new administrative team members.

• Approve overtime hours.

• Manage reimbursement requests related to professional development.

• Participate in offboarding procedures.

• Contribute actively to succession planning and workforce forecasting.

• Perform any other related duties as required.

Accounting Responsibilities

• Coordinate activities of the local accounting team.

• Perform bank reconciliations and analyze daily cash flow.

• Prepare checks (remittances, trust accounts).

• Respond to internal accounting-related inquiries.

• Serve as a liaison with the national accounting department.

• Generate reports tracking lawyers' billable hours.

• Execute month-end closing procedures in the accounting system.

• Monitor client accounts, trust accounts, and TEC funds.

• Manage intercompany accounts.

• Conduct annual evaluations for administrative staff.

• Process payments and transfers through electronic platforms.

• Ensure continuity of accounting operations during staff absences.

• Produce reports requested by partners.

• Optimize and provide technical support for accounting software.

• Train employees on accounting tools.

What you will need to succeed:


• Degree in Business Administration, Human Resources, or a related field (asset).

• 5+ years of experience in accounting and legal or administrative management within a law firm.

• Solid understanding of legal and accounting practices and standards.

• Proficiency with technology, including Microsoft Office Suite, HR management systems, and accounting software.

• Bilingual in French and English (spoken and written) to ensure effective communication with administrative teams and stakeholders across Canada, including in English-speaking provinces.

• Strong leadership skills and proven team management experience.

• Excellent interpersonal and communication abilities.

• Ability to manage multiple priorities and meet deadlines.

• Sound knowledge of performance management principles.

• Experience in workforce planning and talent development.

Why Recruit Action?

Recruit Action (agency permit: AP provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.

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