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Administrative Assistant, Summer Programs 2026

2 weeks ago

Oakville, Ontario, Canada Appleby College Full time


←Back to all jobs at Appleby College

Administrative Assistant, Summer Programs 2026





Contract Dates Mid June to August 2026 (Exact dates to be confirmed based on program scheduling)

Compensation:$ 21.33/Hour

ABOUT THE PROGRAM

Appleby Summer Academy offers a range of high-quality academic day programs designed to support student learning, enrichment, and advancement during the summer months. Rooted in Appleby College's academic philosophy, the Academy includes Summer Enrichment, ESL, and credit-bearing Summer Academy courses, all delivered in small classes with expert instruction and a strong emphasis on student engagement. 

THE ROLE

The Summer Programs Admin supports administrative, operational, and customer-service functions for Appleby's Summer Academy, Enrichment, ESL Day programs, and CEC day components. This role ensures accurate enrolment management, daily program support, classroom logistics, and timely communication with families and staff, upholding Appleby's standards of safety, organization, and program excellence.

  • Manage daily attendance and administrative operations for Academy and Enrichment programs
  • Prepare and maintain program materials, binders, student lists, and reports.
  • Support instructors with classroom setup, supplies, and instructional materals
  • Act as a front facing contact for families and program participants
  • Support daily student check-in/check-out and onboarding processes
  • Coordinate logistics with Facilities, IT, and Food Services
  • Maintain and update CampBrain and other program records
  • Assist with scheduling, special program days, and events
  • Track, organize, and maintain program equipment and materials
  • Manage and distribute dietary and medical information as required
  • Maintain operational logs and escalate incidents or concerns as needed
  • Collaborate closely with the Assistant Director and instructional staff
  • Support safety procedures and emergency response protocols
WHAT MAKES THIS JOB AMAZING

Working at Appleby during the summer means joining a professional, highly supportive team committed to delivering an exceptional boarding experience. The Administrator position offers:

  • A
    dynamic environment where each day combines administrative
    responsibilities with direct program support.
  • Opportunities
    to work with international & local participants, families, and a
    diverse team of staff.
  • A
    meaningful role in creating a safe, welcoming, and memorable experience
    for students from across the globe.
  • Bring strong administrative and customer-service
    skills, ideally with experience in academic or camp environments.
  • Are highly organized, detail-focused, and
    comfortable managing multiple priorities.
  • Communicate effectively with students, families,
    and colleagues.
  • Are proficient with Microsoft Office; experience
    with CampBrain is an asset.
  • Are collaborative, adaptable, and
    solutions-oriented in fast-paced program settings.
  • Can uphold Appleby College policies, including
    safety, confidentiality, and the Mutual Respect Policy.
WHAT WE OFFER
  • A
    collaborative environment grounded in professionalism, leadership, and
    student-centered service.
  • Valuable
    experience in program administration, boarding operations, and
    international education.
  • Opportunities
    for growth through training sessions, daily team briefings, and exposure
    to operational planning.
  • A
    welcoming community that values diverse perspectives and continuous
    improvement.
WORK SCHEDULE
  • On-site
    presence is required for the full duration of employment
  • Work
    includes administrative office responsibilities, program logistics
    support, and participation in excursions as scheduled.
HOW TO APPLY

If you or someone you know is looking for an exciting and rewarding summer experience, please apply online.

Your application matters to us, and we will review it carefully. Only selected candidates will be contacted for interviews.

As a condition of employment, successful candidates must provide a Criminal Record Check with Vulnerable Sector Screening and hold valid Standard First Aid & CPR-C certification.


DO YOU NEED AN ACCOMMODATION?

We work to embed diversity, equity, and inclusion principles
as a foundational part of Appleby's culture and are committed to building a
team that represents a variety of backgrounds, perspectives, and skills—making
us better together.

Appleby College is committed to fostering an inclusive,
equitable, and accessible environment where everyone feels valued, respected,
and supported. Accommodations are available for applicants with disabilities
throughout the recruitment process. If contacted for an employment opportunity,
please advise Human Resources if you require accommodation.

Please visit our careers page to see more job opportunities