Program Coordinator

Requisition ID: 3806
Affiliation: CUPE Municipal
Position Type: Permanent Full Time
Number of Openings: 2
Bi-weekly Working Hours: 70 hours bi-weekly
Shift/Work Schedule: Monday - Friday 
Department: Project Management Office
Job Location: Fort McMurray
Pay Level: PL11
Start Rate: $ 49.79
Permanent Rate: $ Permanent rate effective after completion of probation)
COLA: Bi-Weekly - $480
Posted (dd/mm/yyyy): 18/10/2025
Closing Date (dd/mm/yyyy): 02/11/2025
Posting Type: Internal and External

We strive to make our hiring process accessible to all candidates. If you require accommodation for the interview or any other part of the application process, please let us know.

ABOUT THE DIVISION:

Building the future while taking care of today.

The Project Management Office & Facilities Services at the Regional Municipality of Wood Buffalo is where strategy meets stewardship. This team drives progress through innovative project delivery while ensuring our municipal facilities remain safe, sustainable, and efficient. From leading large-scale initiatives that shape the region's growth to managing the day-to-day operations of the spaces our community depends on, the team plays a vital role in supporting residents, staff, and partners.

If you're motivated by the challenge of balancing long-term vision with practical solutions and you thrive in an environment that values coordination, communication, and results this is where you can make a lasting impact.

GENERAL DESCRIPTION:

Under general supervision, the Program Coordinator is responsible for supporting the planning, development, scheduling, budget, and quality of the Regional Municipality of Wood Buffalo's projects, programs, and initiatives. The incumbent supports project management stewardship, aids in the development of the projects through the entire project life cycle and assists the Project Lead with the application of project management principles throughout each project. This includes providing technical project management support and analyzing project information to prepare reports and other documentation.

RESPONSIBILITIES:

• Prepare, analyze, evaluate, and coordinate status reports, progress updates, council reports and other required project reports for the project team, management, and senior leadership.
• Proactively provide ongoing support during the project lifecycle, assisting Project Leads to achieve high quality project deliverables.
• Prepare and maintain the project deliverable process for each project (project management plan, work plans, budget and change requests, issues, and risk logs), seeking approval when required.
• Coordinate and conduct logistical activities in support of project and programs.
• Utilize, manage, and adhere to project delivery standards and processes in support of projects.
• Communicate and provide project related information to external stakeholders.
• Liaise with contractors to gather data associated with schedule, value of work complete, spend forecasts, and project risks.
• Assist with change management to support contract management.
• Prepare presentations relating to project locations, scope of work, life cycle change analysis, and impacts on the capital budget.
• Utilize program management software for real time reporting and to confirm financial and scheduling accuracy.
• Provide finance and program management software assistance and guidance to colleagues as required.
• Analyze project costs and budgets, cost forecasting, cost to complete, estimate at completion, cash flow projections, and variance reports.
• Reconcile the allocation of budget funds to projects, and review and confirm correct financial coding are in place.
• Coordinate and assist with the resolution of financial issues between project stakeholders and consultants.
• Support the development and revision of department templates, training manuals, forms, and procedures.
• Other related duties.

QUALIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES:

• Demonstrated knowledge and understanding of the principles, processes, and requirements for strategic planning and project management.
• Proficiency in capital project financial reporting.
• Ability to work independently with minimal supervision and to effectively schedule work in order to meet deadlines.
• Strong verbal and written communication skills, including the ability to communicate respectfully with co-workers and external contacts.
• Ability to maintain composure and diplomacy in a demanding work environment.
• Ability to analyze information from a variety of sources, prepare comprehensive reports, and remain current with new technology and industry practices.
• Ability to work well under pressure and adjust to shifting priorities.
• High proficiency in Microsoft programs (Excel, Access, Word, Visio, Project, and PowerPoint).

EDUCATION AND EXPERIENCE:

• Degree in Business Administration, Construction, Engineering Technology, or other related field with two (2) years of comparable experience coordinating projects, reviewing capital project financial reporting, and working with project financial reporting systems and processes.

OR

• Diploma in Business Administration, Construction, Engineering, or other related field with four (4) years of comparable experience coordinating projects, reviewing capital project financial reporting, and working with project financial reporting systems and processes.
• PMP, PgMP, CAPM, or completion of accredited project management courses is preferred.
• Extensive experience with SAP in project systems, project management software, and Microsoft Office are required.
• Experience in contract administration and procurement are required.

OTHER REQUIREMENTS:

• Submission of a Criminal Record Check.
• A valid Class Five (5) Operator's License is required as incumbent will be required to operate a personal or municipal vehicle for business use on a regular basis

SAFETY:

As an employee of the Regional Municipality of Wood Buffalo, the incumbent is responsible for understanding and actively participating in the RMWB's health and safety management system, and complying with all policies, practices, and procedures. All employees must take reasonable care to protect the health and safety of themselves and others, as well as immediately report any concerns, near misses, incidents, and hazardous conditions to their supervisor.

To apply: Please visit our website at
Current employees must apply through the internal careers site. 
We appreciate the interest of all applicants; however, only those individuals
selected for interviews will be contacted.  Late applications will not be accepted.