Executive Assistant

Tamarack Homes

Job Title: Executive Assistant

Company: Tamarack Developments

Location: 3187 Albion Road South, Ottawa, Ontario

About Us

Tamarack Homes has a legacy of home-building in Ottawa that dates back to the 1940s when Harold Taggart began building homes for returning war veterans. Over the past decades, we have built thousands of homes in communities across the Ottawa and Kingston regions. We take pride in quality workmanship and creating homes that are more than just houses. Today, Tamarack Homes continues to be one of the most sought-after home builders in eastern Ontario.

As part of the Taggart Group, Tamarack Homes is a proud, family-owned business benefiting from long-standing stability and continued growth, offering a variety of opportunities for those looking to get hands-on experience and build a lasting career.

At Taggart, you will be part of something bigger, and what you do today will make an impact for years to come. We believe in your success.

About this Role

The Executive Assistant (EA) will provide high-level administrative support to the Presidents of our homebuilding division, including Sales, Marketing, Construction, and Land Development. This role involves coordinating schedules, meetings, communications, and reports to help ensure efficient day-to-day operations.  The EA will assist with organizing information, projects and events across all departments. The position requires strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities

Executive & Administrative Support

• Prepare, edit, and proofread correspondence, reports, proposals, presentations, and meeting materials.
• Manage calendars, schedule meetings, and ensure all documentation and logistics are handled accurately and on time.

Communication and Coordination

• Manage the flow of information between internal teams, external partners, and stakeholders.
• Prioritize and triage inquiries, ensuring timely follow-up on critical matters.

Meeting and Event Management

• Plan and coordinate meetings, conferences, and company events, including room bookings, agendas, minutes, and follow-ups.
• Arrange travel and accommodations for executive activities and corporate initiatives.
• Prepare and print relevant materials for meetings

Operational Support

• Provide administrative and coordination support for planning, budgeting and project execution activities
• Conduct research, analyze data, and preparing summary reports or presentations to aid decision-making.
• Track key deliverables, decisions, and follow-ups to ensure accountability and progress

Financial and Contract Administration

• Manage executive expense reports and reimbursements in compliance with company policy.
• Coordinate the administrative review and signing of contracts and agreements, maintaining organized records and ensuring proper authorization.

Confidentiality and Professional Representation

• Handle sensitive and confidential information with discretion.
• Represent the Co-Presidents and the organization with professionalism in all interactions, fostering strong relationships across the company and with external stakeholders.

Knowledge, Skills and Abilities

• Post secondary education in a related field of study.
• 5+ years of experience as an Executive Assistant.
• High proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and SharePoint.
• Proactive and effective organizational and project coordination skills.
• Exceptional verbal and written communication skills.
• Strong attention to detail.
• Ability to handle confidential information with discretion.
• Ability to anticipate needs, problem-solve, and take initiative in a fast-paced environment.
• A combination of education and experience will be considered.

Physical/Sensory Effort and Work Environment

• You manage multiple deadlines while supporting various departments.
• Evening, weekend, and overtime work may be required.
• You may need to travel and spend extended periods sitting or standing.

Accommodation Requests

The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, or gender expression.

In accordance with Accessibility for Ontarians with a Disabilities Act, we're committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to  with your request.

Thank You for Considering Tamarack Homes

Thank you for your interest in joining Tamarack Homes. We appreciate every application, but only those selected for an interview will be contacted. Please note that we do not accept unsolicited resumes from recruiters or employment agencies. Any such submissions become the property of Tamarack Homes and are not eligible for compensation.