Executive Assistant

4 days ago

Ottawa Ontario KK G Canada Hyperlume Inc. Full time $80,000 - $120,000 per year

Executive Assistant to the CEO – Hyperlume

Location: Ottawa, Canada
Type: Full-Time | Executive Operations

About Hyperlume
Hyperlume is a deep-tech company revolutionizing optical interconnects for AI and high-performance computing. We're building ultra-low-power, microLED-based connectivity solutions for the next generation of data infrastructure. Backed by top-tier investors and strategic partners, we're growing fast and solving critical hardware challenges at the intersection of photonics and systems design.

We're looking for an exceptional Executive Assistant to work directly with our CEO and executive team—someone who doesn't just manage calendars and logistics, but acts as a strategic force multiplier. Inspired by the Executive Assistant 2.0 model (as described by Beau Gordon), this role is ideal for someone who thrives at the center of high-stakes execution, communication, and coordination.

What You'll Do

As a high-performing Executive Assistant you will serve as a strategic and operational partner to the CEO. You help organizing the fast-moving operations, coordinating across leadership and external stakeholders, and ensuring execution on the most important priorities.

Your core responsibilities include:

Time & Task Management

  • Manage the CEO's calendar, inbox, and task queue—prioritizing what matters most
  • Track internal and external commitments, and ensure timely follow-through
  • Create time for strategic work by handling the staff requirements

Team & Communication Enablement

  • Interface across engineering, ops, and external partners to drive clarity
  • Help draft communications, follow-ups, and briefing notes for high-level meetings
  • Support internal alignment across OKRs, project milestones, and executive decisions

Project & Operational Execution

  • Coordinate investor meetings, travel, government grant timelines, and onboarding processes
  • Maintain visibility over critical initiatives (e.g., funding, hiring, product launches

Travel & Logistics Planning

  • Coordinate domestic and international travel, adjusting itineraries in real time as needed
  • Process expense reports, manage vendor invoices, and assist with purchase orders

What We're Looking For

  • 3+ years of experience as an executive assistant to a founder, CEO, or senior executive (startup or high-growth environment preferred)
  • Exceptional organizational, communication, and writing skills
  • Highly proactive, solutions-oriented, and comfortable navigating ambiguity
  • Demonstrated ability to manage sensitive relationships with professionalism
  • Tech-savvy, detail-oriented, and thrives in a fast-paced, dynamic environment
  • (Bonus) Background in deep tech, VC, or supporting technical leadership

At Hyperlume, we are committed to building a diverse, inclusive, and equitable workplace where everyone is respected, valued, and empowered to thrive. We welcome applications from people of all backgrounds and identities.

  • Executive Assistant

    1 week ago

    Ottawa, Ontario, KK G, Canada Cerio Full time $60,000 - $100,000 per year

    We're looking for a highly adaptable Executive Assistant with startup experience to support our CEO and leadership team while ensuring smooth office operations. If you thrive in fast-paced, ever-changing environments and are proactive in anticipating needs before they arise, we want to hear from you. This role is pivotal to enable our CEO and leadership team...

  • Executive Assistant

    1 week ago

    Ottawa, ON KK G, Canada Cerio Full time $55,000 - $120,000 per year

    We're looking for a highly adaptable Executive Assistant with startup experience to support our CEO and leadership team while ensuring smooth office operations. If you thrive in fast-paced, ever-changing environments and are proactive in anticipating needs before they arise, we want to hear from you. This role is pivotal to enable our CEO and leadership team...

  • Executive Communications Assistant

    2 weeks ago

    Ottawa, Canada Keller Executive Search Full time

    OverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Communications Assistant

    2 weeks ago

    Ottawa, Canada Keller Executive Search Full time

    OverviewThis is a position within Keller Executive Search and not with one of its clients.Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Remote Global Executive Assistant – Communications

    1 week ago

    Ottawa, Canada Keller Executive Search Full time

    A leading executive search firm based in Canada seeks a proactive Executive Assistant to support senior executives. This role requires strong organizational and communication skills, managing calendars, drafting correspondence, and conducting research. Ideal candidates have proven experience in a fast-paced environment and familiarity with Microsoft Office....

  • Manager - Office of the Executive Director

    2 weeks ago

    Southwestern Ontario, Canada RPBG Executive Full time

    Job Title Manager - Office of the Executive Director Location Perth, Royal Perth Hospital Type & Salary Fixed Term - Full Time; Salary: HSO Level G9 $148,216 - $153,151 Closing Date: 4:00 PM Eligibility To be eligible for appointment, applicants must have a valid working visa (for fixed term appointments) or be an Australian citizen, permanent resident, or...

  • Manager - Office of the Executive Director

    2 weeks ago

    Southwestern Ontario, Canada RPBG Executive Full time

    Job Title Manager - Office of the Executive Director Location Perth, Royal Perth Hospital Type & Salary Fixed Term - Full Time; Salary: HSO Level G9 $148,216 - $153,151 Closing Date: 2025-12-15 4:00 PM Eligibility To be eligible for appointment, applicants must have a valid working visa (for fixed term appointments) or be an Australian citizen, permanent...

  • Executive Assistant

    4 days ago

    Ottawa, Ontario, KV Y, Canada The Taggart Group of Companies Full time $60,000 - $80,000 per year

    Tamarack HomesJob Title: Executive AssistantCompany: Tamarack DevelopmentsLocation: 3187 Albion Road South, Ottawa, OntarioAbout UsTamarack Homes has a legacy of home-building in Ottawa that dates back to the 1940s when Harold Taggart began building homes for returning war veterans. Over the past decades, we have built thousands of homes in communities...

  • Executive Assistant

    2 weeks ago

    Ontario, Canada Specified Full time

    The ideal candidate will provide top-level assistance for the executive team and administrative overall office management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to draft documents and help the executive with any necessary meeting preparations....

  • Executive Assistant

    3 days ago

    Ottawa, ON KP G, Canada Polytechnics Canada Full time

    Polytechnics Canada is the voice of leading research-intensive, publicly supported polytechnics and institutes of technology. On their behalf, we advocate for federal action related to innovation and skills.Polytechnic education is technical, hands-on and applied. Polytechnic institutions allow students to learn alongside industry professionals, to industry...