Sales Administrative Assistant

22 hours ago

Concord, Ontario, Canada TDS Personnel Full time

Our client requires a Sales Administrative Assistant to join their team on a three month temporary basis. The Sales Administrative Assistant will provide direct administrative and operational support to the Chief Operating Officer and the Sales Department. This role is key to ensuring the efficiency and effectiveness of sales operations by managing customer communications, preparing documentation, maintaining accurate records, and coordinating between departments. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES:

  • Provide comprehensive administrative support to the COO in relation to sales and operational activities.
  • Prepare and process sales proposals, contracts, quotations, presentations, commercial leases, renewals, agreements, and addendums.
  • Manage and track customer orders, ensuring accuracy, timely processing, and fulfillment.
  • Maintain and update CRM systems, customer databases, and internal records with current information.
  • Coordinate communications and workflows between sales, operations, finance, clients, and vendors.
  • Prepare and present sales reports, dashboards, and performance metrics for COO review.
  • Manage the COO's calendar, schedule meetings, draft correspondence, and compile documentation for clients and internal use.
  • Respond to and manage incoming/outgoing calls, emails, and other inquiries in a timely and professional manner.
  • Support the planning and execution of sales and marketing initiatives.
  • Handle confidential and sensitive business information with discretion and professionalism.
  • Track and follow up on client proposals, outstanding documents, payments, and other commitments.
  • Proactively manage projects and assignments, ensuring timely follow-through to successful completion.
  • Perform additional duties as assigned by the COO to support overall business operations.

Qualifications & Skills

  • Post-secondary education in Business Administration, Sales, or a related field (preferred).
  • 2+ years of experience in an administrative or sales support role.
  • Proficiency in Microsoft Office Suite; CRM/ERP experience is an asset.
  • Strong communication, organizational, and problem-solving skills.
  • Ability to multitask, meet deadlines, and adapt in a fast-paced environment.
  • Professional, reliable, and able to work both independently and in a team setting.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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