Administrative Assistant

2 weeks ago

Edmonton AB TM X, Canada FERO Corporation Full time $45,000 - $65,000 per year

Job Title: Administrative Assistant

Location: Edmonton, AB (In-Person Position)

Company Overview:

FERO is a dynamic and collaborative organization committed to delivering exceptional service and operational excellence. We are looking for a highly organized and proactive Administrative Assistant to join our growing team in Edmonton. This role is integral to maintaining smooth office operations and supporting a range of administrative, HR, and coordination responsibilities.

Key Responsibilities:

  • Answer and route phone calls in a professional and courteous manner
  • Greet and assist visitors and clients in person
  • Maintain physical and/or virtual office and shop supplies, including stationery and inventory requirements
  • Handle incoming and outgoing mail, shipping, and courier services
  • Perform general clerical duties, including filing, scanning, and data entry
  • Take accurate and detailed meeting minutes
  • Provide HR support — posting job ads, reviewing resumes, preparing letters of employment, and maintaining HR documentation
  • Oversee building maintenance, including scheduling repairs and services
  • Coordinate webinars — scheduling, organizing materials and samples, arranging lunches, managing post-event procedures, and assisting with New York in-person meetings
  • Communicate with vendors, establish new accounts, and maintain vendor relationships
  • Manage sample and textbook inquiries
  • Maintain and update marketing contact lists
  • Support marketing initiatives and follow up on leads
  • Assist with a variety of administrative and special projects assigned by Management
  • Coordinate rental tenant repairs, maintenance, and lease renewals

Qualifications:

  • Minimum 2 years of experience in an administrative or office support role
  • Strong organizational and multitasking skills with excellent attention to detail
  • Exceptional communication and interpersonal skills
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual meeting platforms (Teams, Zoom etc.)
  • Ability to handle confidential information with discretion and professionalism
  • A positive attitude, adaptability, and a proactive approach to problem-solving

What We Offer:

  • Competitive compensation package
  • Health and dental plan
  • Group Contribution Plain
  • A supportive, team-oriented work environment
  • Opportunities for professional growth and development

Work Environment:

This is a full-time, in-person position based in our Edmonton office.

How to Apply:

Interested candidates are encouraged to submit their resume and a brief cover letter highlighting relevant experience and qualifications through Indeed.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • RRSP match

Work Location: In person

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