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Administrative Assistant 1
35 minutes ago
A workplace powered by you
At BC Hydro, we're working towards creating a cleaner and more sustainable future for all British Columbians and need
people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,
inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,
and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers
and one of Canada's Best Diversity Employers.
We invite you to join us as we build an even cleaner B.C. We welcome applications from all qualified job seekers. If you're a
person with a disability, please let us know by emailing , as adjustments can be made to
help support you in your application process.
Administrative Assistant 1 - Generation and Distribution Engineering
Number of positions: 1 Job Location: Edmonds 17
Employment type: Permanent Region: Lower Mainland
Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Hybrid
Annual salary: $ 51, ,000.00
What you'll do
Generation and Distribution Engineering are two large business units of engineers and technical professionals that provide
a wide range of engineering and technical expertise and services for power system capital and maintenance projects and
operational support.
The successful Administrative Assistant 1 will jointly support the Director, Generation Engineering and the Director,
Distribution Engineering & Standards, and will be required to act independently with a high level of confidentiality, judgment,
discretion, initiative and business acumen.
Duties include general office administrative responsibilities including:
- Maintaining, coordinating, and integrating calendar schedules; booking and managing meetings, including taking minutes,
meeting notes and managing action items; arranging conference calls
- Managing correspondence to ensure items are prioritized and dealt with in a timely manner; maintaining files and
providing back up materials prior to meetings including the retrieval of materials and preparation of agendas; prioritizing,
managing, and communicating deadlines and action items
- Coordinating information flow between the Directors, their peers, their direct reports, and the extended business units and
business group teams and following up on outstanding action items
* Preparing and drafting emails, scorecards, reports, letters, meeting agendas, and presentation materials*Event planning
and logistical support for both virtual and on-site venues
- Knowledge of SAP time and labour, expenses, management reporting, and Supply Chain Applications
* Update and maintain Engineering Hydroweb and SharePoint sites including content, layout, and compliance*Maintain the
business units' organizational charts, ensuring department contact lists and email distribution lists are current and updated
- Leads Generation and Distribution Engineering administrative team to ensure compliance, deadlines, and workflows are
met
- Works closely with the Engineering Vice-President / Engineering Services and Transmission Engineering Administrative
Assistants as well as other administrators in Engineering and Integrated Planning to provide assistance and support when
required.
What you bring
* Post-secondary education or equivalent combination of education, training, and/or experience*A minimum of 3 to 5 years'
senior level administrative experience or equivalent within a corporate environment performing a range of diverse and
confidential administrative duties
- High level of interpersonal and communication skills, including strong verbal and written communications executed with
tact and diplomacy
- Strong organizational and time management skills with the ability to prioritize, manage multiple demands, and adapt easily
to shifting and/or conflicting deadlines
- Self-starter who is proactive in identifying, proposing, and implementing solutions using sound judgment and decision
making skills
- Exceptional attention to detail
- Ability to work as a team leader by providing leadership and guidance to Generation and Distribution Engineering Services
Clerks on administrative policies and processes
- Highly proficient with office business software including Microsoft Office applications (Word/Excel/Outlook/PowerPoint);
Microsoft Teams; SharePoint/Hydroshare; SAP (HR, Finance, and Supply Chain Applications), web authoring tools, and file
management
- Knowledge of BC Hydro and its operations is an asset.
What we offer
- A comprehensive benefits package
- A minimum of 15 paid vacation days
- A lifetime pension
- Flexible work model, depending on your role type
- Training and development courses
For more information on the benefits we offer, visit
What else you should know
- This role is classified as Hybrid under the Flexible Work Model with the ability to work remotely up to three days per week
- A skills test may form part of this selection process
Don't forget to update your Candidate Profile with your current resume and copies of your certifications. If applicable,
include your Trades Qualification. This will ensure we have all the necessary information to assess your application without
any delays.
Date Posted: Closing Date:
For internal use
