Accounts Payable Clerk

5 days ago

Calgary, Alberta, Canada Closer to Home Community Services Full time $45,000 - $65,000 per year

About the Position: As the Accounts Payable Clerk, you will play a critical role in managing our organization's expenditures, ensuring timely and accurate payments, and maintaining solid financial records. This full-time position reports to the Accounting Coordinator and directly contributes to the financial health of our agency.

Responsibilities: 

  • Process and verify invoices, expense reports, and payment requests accurately and in a timely manner.
  • Code invoices to the proper general ledger accounts, ensuring accuracy and adherence to non-profit accounting principles.
  • Prepare and execute payment runs (cheques, EFT, wire transfers) and reconcile accounts payable transactions.
  • Manage vendor accounts, including setting up new vendors, maintaining current contact information, and responding to vendor inquiries.
  • Review and process employee expense reports and mileage claims, ensuring compliance with company policies.
  • Reconcile, enter, and process all agency Visa accounts and Petty Cash accounts, ensuring accurate documentation and proper coding.
  • Assist with month-end closing activities related to accounts payable.
  • Maintain organized and complete AP files and documentation in accordance with company policy and audit requirements.
  • Assist with annual audits by providing necessary documentation and explanations related to AP.
  • Other duties as required.

Qualifications:

  • Proven experience (1-3 years preferred) in an Accounts Payable role, preferably within a non-profit or similar environment.
  • Strong understanding of basic accounting principles and non-profit accounting.
  • Experience with corporate credit card and petty cash reconciliation is highly desirable.
  • Proficiency in accounting software and Google Workspaces Suite, especially Google Sheets.
  • Exceptional attention to detail and a high degree of accuracy.
  • Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
  • Strong written and verbal communication skills for effective interaction with vendors and internal staff.
  • Cultural competence and the ability to conduct oneself in a manner that is respectful and encouraging of the cultural/spiritual beliefs and practices of others.    
  • A Police Information Check and an Intervention Record Check must be completed upon hire. 

Required Competencies 

Administration positions at Closer to Home Community Services require 5 competencies: Optimizes Work Process, Interpersonal Savvy, Action Oriented, Self Development and Tech Savvy in addition to the CTH Price of Admission Competencies: Instills Trust, Person Focus, Communicates Effectively, Situational Adaptability and Ensures Accountability.

Closing Date: Until suitable candidate is found 

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

For more information on our organization, please visit our website at

In the spirit of respect, reciprocity and truth, we honour and acknowledge that we are gathered on the ancestral lands of the Siksikaitsitapi (Blackfoot Confederacy), which is comprised of the Siksika, Kainai, Piikani and Amskapi Piikani Nations, and the shared territories of the Tsuut'ina Nation and Iyarhe Nakoda Nations, all of whom are the original signatories of the Blackfoot Treaty #7 in Southern Alberta. We also recognize Mohkinstsis (Calgary) as a home to members of the Metis Settlements and communities within Alberta.

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