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Temporary Administrative Assistant

2 days ago

Kingston, Ontario, Canada CBI Home Health Full time

Temporary Administrative Assistant (In-person role Monday to Friday 8:30 am to 4:30 pm)

This is a temporary 6 week assignment, with the possibility of an extension

CBI Home Health is currently seeking an Administrative Assistant based in Kingston region. As a key member of our team, the Administrative Assistant will use knowledge and experience to support the timely and accurate execution of processes related to the Personal Support Services/Nursing in the Home Health Program in Kingston, and also be the face and voice of this accredited, innovative community health care organization providing high-quality services throughout the region.

PRIMARY DUTIES

As an Administrative Assistant, you will:

  • Greet staff and clients and assist as necessary
  • Utilize the scheduling system as required
  • File charts, reports, and other correspondence when necessary
  • Check incoming faxes regularly
  • Ordering and tracking various office supplies, including personal protective equipment (PPE)
  • Assemble PPE Packages
  • Assist team with program requirements and other duties as assigned
  • Collaborate with Mobility Assistant to support timely provisioning of equipment to staff at Orientation
  • Conduct administrative support tasks and processes as needed to ensure operational efficiency such as verification of invoices, producing invoices for clients
  • Engage with new hires and employees by welcoming to orientation, education sessions and meetings.
  • Connect with new field staff at 30, 60 90 day touchpoints to enhance their onboarding experience
  • Assist field staff with form requests, PPE distribution, and general questions
  • Back up Medical Testing – training to be provided for this function

What you will need to be successful

  • 1-2 years' experience in a reception or customer service role
  • Medical knowledge and/or medical background considered an asset
  • Attention to detail and ability to work in a fast paced environment
  • A professional customer service attitude
  • A creative approach with a can-do attitude
  • Effective problem-solving skills

Join us at CBI Home Health – Because Your Care Matters.

To learn more about CBI Home Health, please visit

CBI Home Health is committed to providing a diverse, equitable, and inclusive workplace where everyone feels safe and accepted as their authentic selves. We actively seek qualified candidates who share our commitment to equity and inclusion and contribute to the diversification of ideas and perspectives that help us innovate and provide the best possible care to our clients.

We welcome applications from all individuals regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristics that make each of us different.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and CBI Policies on Accommodation, a request for accommodation will be accepted as part of our hiring process. Please inform your recruiter if you have any accommodation requests.