Finance Administrative Assistant

**About Queen's University**

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

**Job Summary**

This position performs general accounting and bookkeeping activities including accounts payable, accounts receivable, invoices, requisitions, and/or reconciliations. This position performs fund allocation to the appropriate budget line items/chartfield. This position also prepares and processes casual contract payroll requests, temporary employment contracts, vacation entries, and time-sheet reporting.

**What you will do**
- Performs general accounting and bookkeeping activities including accounts payable, accounts receivable, invoices, requisitions, and/or reconciliations.
- Performs accounting duties to support department activities.
- Performs fund allocation to the appropriate budget line items/chartfield.
- Prepares and processes casual contract payroll requests, temporary employment contracts, vacation entries, and time-sheet reporting.
- Generates accounting reports to support the operations.
- Provides guidance on financial rules and policies relevant to research grants and contracts.
- Provides guidance on faculty members, students, and other support staff on the expense reimbursement process.
- Performs clerical duties, including preparing correspondence and distribution of departmental mail.
- Assists with budget preparation activities and generates financial summaries and reports.
- Other duties as required in support of the department and/or unit.

**Required Education**
- Two-Year Community College Diploma.
- in accounting preferred or
- in finance preferred.

**Required Experience**
- More than 1 year and up to and including 2 years of experience.
- Experience in financial services practices considered an asset (e.g., maintaining accounting records, etc.).
- Experience in general financial control practices considered an asset (e.g., accounts payable, cost accounting, financial
reporting, etc.).
- Experience with accounting practices considered an asset (e.g., general ledger, cash payments/collections, tax transactions,
balance sheets, management reporting, cost accounting/budgeting and/or accounts payable/receivables, etc.).
- Experience working with diverse populations/equity deserving groups considered an asset.
- Experience working in a comparable client-focused environment considered an asset
- Experience working at a post-secondary education institution considered an asset.

Consideration may be given to an equivalent combination of education and experience.

**Job Knowledge and Requirements**
- Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or work experience.
- Provide information that requires technical or administrative explanation or interpretation.
- Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain cooperation, before referring to others.
- Manage own work effectively and follows through on commitments, using the available resources.
- May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.
- Resolve recurring problems and situations using established procedure and guidelines.
- Bring forward problems, obstacles or challenges to work completion in a timely manner so deadlines continue to be met.
- Break down concrete issues into parts and selects best solution from clear alternatives and past practices.
- Acknowledge and respect diverse cultural traditions and beliefs.
- Question attitudes, comments and behaviours which are discriminatory and seeks out appropriate resources to remove these from the workplace.

**Employment Equity and Accessibility Statement