Marketing Assistant

Our values are at the core of everything we do

• INNOVATIVE.
  Think ahead to stay ahead.
• DRIVER.
  Stay hungry and act with urgency.
• OWNERSHIP.
  No excuses. 100% accountability.
• CARING.
  For employees, partners and community.
• INDIVIDUAL.
  We work with great people and expect a lot from them

We are one of Western Canada's largest window and door manufacturers servicing consumers, contractors and retailers. Established in 1988 and headquartered in Edmonton, Alberta, its not just Durabuilt's innovative manufacturing and design that places us on the list of Canada's Best Managed Companies -
it's also our people.

Role Summary

This is a unique role and an opportunity to work with exceptional leadership as the business as it grows and evolves. With a wide range of responsibilities and competing priorities, you demonstrate excellence and a get it done attitude with the ability to prioritize and meet deadlines. You are proactive, anticipate needs, demonstrate sound judgement, and a high degree of flexibility. You provide hands-on administrative support for the Marketing department preparing documents, handling requests, invoicing, billing and vendor payments.

Accountabilities

Events

• Provide comprehensive support to the marketing team and internal business units.

• Complete purchase requisitions, enter invoices and log costs for marketing events.

• Log all event related costs and organize cost spreadsheet

• Coordinate logistics for photography and video projects

• Request, save and organize all event photos

• Manage event sponsorship, registration, and associated cost logging.

• Event-related tasks – such as booking floor space, ordering electrical, labour, etc.

• Arranging items for small to medium sized events.
• Shipping out items for events and communicating with the sales teams.
• Any other event-related support duties.

Marketing Store Management and Sales Support

• Perform sales support tasks, including processing orders and fulfilling merchandise/promotional item requests.

• Manage the marketing store, ensuring adequate stock levels and a seamless ordering process.

• Liaise with local vendors and third parties for sourcing and merchandising.

• Ship out items to branches and provide support to the sales team.

• Assisting with day-to-day incoming sales support requests.

• Liase with print vendors, get quotes and assist with ordering replenishment of existing or new collateral.

Social Media and Reviews Management

• Oversee all social media channels with the assistance of a third-party freelancer.

• Respond to and manage customer complaints received through review channels.

Internal Events Committee and Interdepartmental Support

• Support the internal events committee in planning and execution.

• Assist in interdepartmental initiatives and projects.

• Gather costs of major internal events and ensure we are logging costs.

General Duties

• Maintain filing and organization of the marketing drive.

• Creating PRs, logging all marketing invoices.

• Support the awards submissions process by editing awards, gathering reports/photos, and helping with submissions and communications.

• Saving before and after pictures on the marketing drive

• Build and create product samples for promotional purposes.

• Updating the welcome screens in the design gallery

• Supporting marketing projects – getting quotes, managing communication, taking notes

• Assist the marketing team with showroom management related tasks.

• Making small website changes or adding/adjusting content.

• Work with our freelance graphic designer on small to medium-sized projects

Education

• Certificate in Business Administration or Office Administration or Marketing.

Experience / Capabilities

• 3+ years' experience in a senior clerical, marketing assistant, marketing coordinator, or admin assistant position.
• Equivalencies of education and experience will be considered.
• Exceptional relationship building and interpersonal skills enabling interaction at all levels.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Very high integrity, ethical and trustworthy.
• Knowledge of administrative procedures and systems such as word processing, managing files and records, transcription, designing forms and other office procedures.
• Solution focused and comfortable working in an environment which requires a high degree of attention to detail and robust deliverables.
• Comfortable with a high-volume workload, ability to multitask, organize your time and meet multiple deadlines.
• Strong work ethic, action oriented and desire to achieve excellence.
• Proactive and able to assimilate new information quickly.
• Intermediate to advanced proficiency in computer skills in Outlook, Word, Excel, PowerPoint.

Send Us Your Resume

We embrace diversity and offer equal opportunities to all qualified applicants regardless of origin, culture, ethnicity, age, ability, gender identity, sexual orientation or faith. Thank you to all those apply and those who are short-listed will be contacted.

Job Type: Full-time

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• On-site gym
• On-site parking
• Paid time off
• Vision care

Schedule:

• 8 hour shift

Work Location: In person