Temporary Receptionist/Administrator

2 weeks ago

Mississauga, Ontario, Canada Optimum Physiotherapy Full time

Job Summary

We are seeking a highly organized and professional Receptionist to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing a variety of administrative tasks. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Responsibilities

  • Greet and welcome visitors in a friendly and professional manner.
  • Manage multi-line phone systems, directing calls to appropriate personnel and taking messages as needed.
  • Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
  • Handle clerical duties such as filing, typing, and proofreading documents.
  • Provide customer support by addressing inquiries and resolving issues promptly.
  • Utilize Microsoft Office Suite and Google Workspace for various administrative tasks.
  • Assist with bookkeeping and basic accounting tasks when necessary.
  • Maintain an organized front desk area, ensuring all materials are stocked and accessible.
  • Support office operations by coordinating appointments and managing schedules for staff members.
  • Ensure confidentiality of sensitive information in accordance with company policies.

Requirements

  • Ability to communicate in Tagalog or Filipino language
  • Proven experience in an office environment, preferably as a receptionist or in an administrative role.
  • Familiarity with medical or dental office procedures is a plus.
  • Strong computer skills with proficiency in Microsoft Office Suite and Google Workspace
  • Excellent organizational skills with the ability to manage multiple tasks simultaneously.
  • Exceptional phone etiquette and customer service skills are essential.
  • Experience with data entry, filing systems, and clerical duties is required.
  • A positive attitude, professionalism, and the ability to work well under pressure are crucial for success in this role. If you are looking for an opportunity to contribute to a dynamic team while utilizing your administrative skills, we encourage you to apply for this position as a Receptionist.

Job Type: Full-time

Pay: $18.00-$21.00 per hour

Expected hours: 36 – 45 per week

Work Location: In person

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