Executive Assistant

We're Growing Join Urbacon as our Executive Assistant

At Urbacon, we're building more than spaces, we're building possibilities. As our organization continues to evolve, we're excited to welcome a dynamic and highly organized Executive Assistant to support our Chief Operating Officer (COO) and Chief Strategy Officer (CSO).

This is an incredible opportunity to step into a trusted, strategic partnership role at the heart of our executive team, where no two days are the same, and your impact will be felt across the entire organization.

Why This Role Matters

In this role, you'll be the driving force behind smooth operations, proactive coordination, and meaningful collaboration. You'll manage complex calendars, support high-level projects, and ensure our executive leaders are focused on what matters most, leading Urbacon into its next phase of growth.

If you thrive in fast-paced environments, love connecting dots behind the scenes, and take pride in being the go-to person who keeps things running seamlessly, we'd love to meet you.

What You'll Do

• Manage and optimize busy executive calendars, meetings, and travel logistics
• Coordinate key deliverables, initiatives, and leadership priorities
• Draft and manage communications, presentations, and meeting materials
• Anticipate needs, solve problems before they arise, and ensure nothing falls through the cracks
• Represent the Executive Office with professionalism, discretion, and agility
• Prepare briefing materials, agendas, and follow-ups for internal and external meetings
• Handle confidential information with utmost discretion and professionalism
• Draft, edit, and manage executive communications, including memos, and presentations
• Coordinate logistics for meetings, client, partner calls, and leadership offsites

Operational Coordination

• Liaise with internal departments to ensure alignment on executive priorities and initiatives
• Track key deliverables and deadlines, ensuring timely execution and follow-up
• Support project management efforts by maintaining timelines, documentation, and stakeholder communications
• Assist with budget tracking, expense reporting, and vendor coordination as needed

Strategic Partnership

• Act as a gatekeeper and liaison, balancing access and priorities for the COO and CSO
• Anticipate needs and proactively solve problems before they escalate
• Represent the Executive Office with professionalism and tact in all interactions
• Contribute to special projects and initiatives that drive organizational growth and efficiency

What You Bring

• 5+ years' experience supporting senior executives in fast-paced or high-growth environments
• Master organizer – stellar organizational skills
• A natural ability to prioritize, organize, and communicate clearly
• Grace under pressure and a genuine passion for making things happen
• Strong emotional intelligence and professionalism in every interaction
• Proficiency with Microsoft Office, Google Workspace, and project management tools

Why Urbacon?

Joining Urbacon means joining a forward-thinking organization that values collaboration, innovation, and growth. We're proud to offer:

• Competitive compensation and comprehensive benefits
• The chance to work closely with visionary leaders shaping the future of Urbacon
• A mission-driven, dynamic culture where ideas are encouraged and excellence is celebrated
• Ongoing opportunities for professional development and personal growth

If you're ready to elevate your career and play a key role in our continued success, we'd love to hear from you.

What we Offer

• Competitive compensation and benefits
• Opportunity to work closely with visionary leadership
• A dynamic, mission-driven culture that values innovation and collaboration
• Professional development and growth opportunities