Executive Assistant

About Scleroderma Canada:

Scleroderma Canada is a CRA registered national charity serving the Canadian scleroderma community. We are the national advocate for those affected by this rare and difficult disease. Established in 1999, we have worked collaboratively with regional and international organizations to bring health care research, education and clinical care together to ensure those affected by scleroderma have access to the latest advances in care.

Position Summary:

Scleroderma Canada is looking for an Executive Assistant to provide high-level administrative, operational, and governance support to our Executive Director. This role is critical to ensuring effective leadership, strong board governance, and smooth organizational operations in a patient-centred, advocacy-focused environment.

The ideal candidate is highly organized, discreet, proactive, and aligned with the organization's mission to improve outcomes for patients and families.

Under the supervision of the Executive Director, the person in this position will be responsible for:

Executive Director Support

· Manage the Executive Director's calendar, meetings, and correspondence

· Prepare agendas, briefing materials, presentations, and follow-up notes

· Track priorities, deadlines, and action items across advocacy and organizational work

· Serve as a trusted liaison between the ED and internal/external stakeholders

Board & Governance Support

· Coordinate board and committee meetings (scheduling, agendas, materials)

· Prepare and distribute board packages

· Take accurate meeting minutes and track motions and decisions

· Support board onboarding, documentation, and compliance requirements

Operations & Administration

· Maintain organizational files, records, and shared systems

· Support HR administration (onboarding, documentation, scheduling)

· Coordinate vendors, consultants, and service providers

· Assist with policy, reporting, and compliance processes

Advocacy, Events & Projects

· Support advocacy initiatives by coordinating meetings and tracking deliverables

· Assist with planning and logistics for events, conferences, and campaigns

· Provide project coordination support across departments as needed

Communications & Stakeholder Relations

· Act as a professional first point of contact for patients, partners, and funders

· Draft and manage routine correspondence and communications

· Support donor stewardship and CRM updates where applicable

Skills and Experience

· 1+ years in an executive assistant, senior administrative, or operations role

· Experience in nonprofit, healthcare, or advocacy settings preferred

· Exceptional organizational and time-management skills

· Strong written and verbal communication

· High level of discretion and professionalism

· Comfort working in a fast-paced, evolving environment

· Alignment with the organization's mission and values

What do we offer?

· A high-performing, collaborative team environment with proven leadership and a highly skilled team with a commitment to excellent work culture.

· Bonus: On nice days, we can work up on the rooftop

· Flexible work agreement policy in place allows employees to work remote and/or hybrid schedule.

· Learn alongside nonprofit champions and gain a new perspective in your everyday life.

· A fun and immersive learning experience while guiding and building valuable soft and hard skills.

· A meaningful role, making a difference every day for people living with or at risk of scleroderma.

· An entrepreneurial environment, working for a national organization where you feel valued, recognized, and rewarded.

All interested applicants should e-mail their resume and cover letter to

At Scleroderma Canada, we are an equal opportunity employer that does not discriminate on the basis of race, ethnicity, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected status. We are dedicated to a high-performance, diverse, and inclusive workplace. We strongly believe that having a diverse organization with various skills and abilities will inspire creativity, drive innovation, and promote belonging. We are committed to building a team representative of different backgrounds and perspectives, and we encourage applications from all qualified candidates who represent the full diversity of communities across Canada.

Job Type: Part-time

Pay: $20.00 per hour

Expected hours: 20 – 30 per week

Work Location: Hybrid remote in Hamilton, ON L8R 1A2