Personal Assistant to the President/CEO

About Glen Group

Glen Group is a dynamic and fast-growing organization dedicated to providing high-quality services across multiple industries, including traffic control, security, construction, and management. With a strong foundation built on integrity, innovation, and service excellence, we are committed to delivering value to our clients and fostering growth within our teams.

Our Commitment to Diversity and Inclusion

At Glen Group, we believe that diversity drives innovation and inclusion builds stronger teams. We are committed to creating a workplace where everyone feels respected, valued, and empowered to thrive—regardless of race, gender, ethnicity, religion, sexual orientation, or background. We actively promote equity, fairness, and opportunity in every aspect of our hiring, operations, and company culture.

Responsibilities

• Organized. Strategic. Adaptable to any climate. If this sound like you, this could be a perfect match A unique Personal Assistant opportunity directly supporting a busy President and CEO of a Canadian company.
• This isn't a standard admin job. We need a proactive, sharp, and adaptable assistant who thrives in a fast-moving environment. Must be Tech Savvy and smart. Your job is to keep the President and CEO organized and play a critical role as the executive's organizational anchor.
• Keep projects moving forward, and make sure things get done before they ever hit their plate. You'll be directly involved in every part of the business, partnerships to clients.
• This role provides essential administrative, governance, and communications support that contributes directly to the effectiveness of leadership and the delivery of services to the clients.
• Develop and implement strategic plans to advance the company's mission and objectives.
• Manage relationships with stakeholders, including clients, partners, and board members.
• Ensure compliance with industry regulations and standards.

What you'll do

• Manage the CEO's priorities, clients, accounts, work with confidential documents and make sure nothing slips through the cracks.
• Keep projects on track, flag issues early, and follow up with team members.
• Travel with the CEO in and out of province and set-up business meetings.
• Draft and respond to emails, handle communication with contractors, partners, and external stakeholders.
• Research opportunities (partners, trends, tools) and present findings.
• Take tasks as far as possible before they reach the CEO; follow through to completion
• Track deadlines and follow up on action items.
• Liaise with internal departments and external partners.

Qualifications

• 3+ years experience as an Executive Assistant, Operations Manager, or similar role in a fast-paced environment
• Proven experience in a senior leadership role.
• Tech-savvy and comfortable to make presentations and learn new applications quickly.
• Strong proficiency in Microsoft Office Suite and Google Workspace applications, Gmail, Google Workspace, CRM, QuickBooks and Project Management tools
• Experience with QuickBooks for financial management is highly desirable.
• Exceptional organizational skills with the ability to manage multiple priorities effectively.
• Exceptionally organized and detail-oriented with strong follow-through
• Proactive mindset - you look for what needs to be done without waiting for direction
• Passion, drive, a real go - getter type
• Ability to work collaboratively as part of a leadership team while driving results. We invite qualified candidates who are passionate about leading an organization towards success to apply for this exciting opportunity.
• Must be based in Vancouver or the Lower Mainland

Salary Range: $45k to $50k

We thank all applicants for their interest; however, only short-listed candidates will be contacted.

Job Types: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• Vision care

Application question(s):

• Do you live in the Lower Mainland?
• Are you able to travel in and out of the province?
• What's the most complex role you've had where you were responsible for keeping a high-level executive or team on track? What did you do to make their life easier?
• When everything feels urgent, how do you decide what to prioritize?
• What drives you long-term?
• Do you have direct experience working for top level Executives?
• You understand this is not a standard 9-5 position, this role requires flexibility in working hours, including the possibility of early mornings, evenings, or occasional weekend support?

Work Location: In person