HR Administrative Assistant

GFT is seeking a Human Resources Administrator to join us in Toronto This role follows a hybrid work model, requiring regular attendance at our Toronto office.

Shared Services

The GFT Shared Service Services team, which includes Human Resources, Legal, Accounting & Finance, IT Services and Marketing & Communications, are essential for managing and supporting the company's global operations. Shared Services are part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals is the backbone of our ability to deliver infrastructure consulting and design services.

What you'll be challenged to do:

The HR Administrator, reporting to a regional HR Manager, will assist with the day-to-day HR operations, providing administrative support across various HR functions including employee records management, onboarding, employee relations, benefits administration, group retirement plans and staffing.

In this capacity, the successful candidate will be responsible for the following: 

• Administer HR projects and helps organize HR initiatives and activities for the region
• Support benefits administration including enrollments and changes to enrollment
• Support group retirement plan activities eg. plan enrollment, and assist with audit of retirement plan transactions
• Maintain filing system and provide support in updating HR related documents
• Track work authorization of seconded staff and work permit activities
• Draft employment letter and responds to employment verification requests
• Support onboarding and offboarding processes, including preparing documentation and coordinating orientation sessions.
• Assist in responding to employee inquiries regarding HR policies, benefits, and procedures.
• Perform wide-ranging administrative tasks and other job-related duties as assigned.

• College Diploma in Human Resources, Business Administration, or a related field.
• 1+ year of experience in an administrative or HR support role (internships count)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.

What we prefer you bring: 

• Experience working in a consulting or engineering firm
• Familiarity with HRIS systems (e.g., WorkDay, Oracle, Deltek, VantagePoint).
• Basic understanding of employment standards and labor laws.
• Exposure to different functions of Human Resources
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize in a fast-paced environment.
• Customer-service mindset with a positive and professional demeanor.
• Problem-solving skills and a proactive approach to tasks.
• Team-oriented with the ability to work independently when needed.
• Willingness to learn and grow within the HR field.

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.

Compensation:

The salary range for this position is dependent upon experience and geographic location.

Office Environment:

Work is generally performed in an office environment with minimal exposure to environmental elements. The incumbent must be able to stand and sit frequently and reach horizontally and vertically for overhead use.

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer
• Ability to occasionally stand, walk, bend, or reach throughout the workday
• Manual dexterity to operate a computer keyboard, mouse, and other office equipment
• Visual acuity to read documents, spreadsheets, and computer screens
• Ability to lift and carry office supplies or packages up to 20 pounds
• May require occasional travel between office locations or to off-site meetings

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life.

We measure our success by the strength of our relationships – that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more.Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together, we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives 

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property of GFT.

Location: Toronto, Ontario

Employment Status: Full-Time

Sponsorship for Canadian Work authorization is not available for this position.

No relocation assistance will be provided for this position.

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