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Office Assistant

2 days ago

Edmonton, Alberta, Canada POlar Mobility Research Ltd. Full time

About Us

Polar Mobility Research Ltd. is a growing Alberta-based company with locations in Edmonton, Red Deer, and Calgary. We are customer-focused and committed to creating a supportive, respectful, and positive workplace. While the work can be fast-paced and challenging at times, we pride ourselves on providing our employees with the tools, training, and encouragement they need to succeed and grow professionally.

The Opportunity

We are currently seeking a detail-oriented and highly organized Office Assistant to support our Edmonton branch while our Office Administrator is on maternity leave. This is an entry-level position and an excellent opportunity for someone looking to develop professional office skills with the potential for long-term growth within the company.

Reporting to the Branch Manager, this role provides hands-on experience across multiple departments and prepares you for advancement within the organization.

Key Responsibilities

  • Answer and direct incoming phone calls
  • Greet customers at the front entrance in a professional and welcoming manner
  • Maintain organization and cleanliness of the front office area
  • Send and receive packages and parcels
  • Fax, mail, and email invoices and documents
  • Perform filing and data management
  • Contact customers when parts arrive or vehicles are ready
  • Check customers in upon arrival
  • Assist with projects in Sales, Service, Parts, and Administration as required

Education & Experience

  • Proficient in Microsoft Office (Word and Excel required)
  • Previous customer service experience is an asset
  • Willingness to learn with a positive and professional attitude

Skills & Attributes

  • Friendly, welcoming demeanor with strong interpersonal skills
  • Excellent communication and customer service abilities
  • High attention to detail
  • Strong organizational and time management skills
  • Ability to multitask and prioritize in a busy environment
  • Ability to maintain confidentiality
  • Dependable, loyal, and motivated to grow with the company

Physical Requirements

  • Ability to lift and move boxes weighing between 5–50 lbs

Benefits

  • Dental care
  • Extended health care

Schedule

  • Full-time
  • Day shift
  • 8-hour shifts

Equal Opportunity Employer

Polar Mobility Research Ltd. is an equal opportunity employer. We are committed to fostering an inclusive, respectful, and diverse workplace. All qualified applicants will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, age, disability, marital status, family status, or any other protected status under applicable law. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

Job Types: Full-time, Permanent

Pay: $18.00 per hour

Expected hours: 40 – 44 per week

Benefits:

  • Dental care
  • Extended health care
  • Life insurance

Ability to commute/relocate:

  • Edmonton, AB: reliably commute or plan to relocate before starting work (preferred)

Language:

  • English (required)

Work Location: In person