Executive Assistant

2 days ago

Kelowna BC VY A, Canada Prestige Hotels & Resorts Full time $78,000 - $104,000 per year

Prestige Hotels & Resorts is looking for a detail-oriented, experienced Executive Assistant to support our senior leadership team at our corporate office in downtown Kelowna.

A career with Prestige Hotels & Resorts opens up exciting new career and personal growth opportunities. Our brand continues to be an innovative, forward-thinking leader in hospitality. Currently, Prestige Hotels & Resorts operates 19 properties across BC. As a family-owned chain, our vision is to be widely recognized for operating the best hotels, resorts, and restaurants in the province.

Scope of Responsibility

Reporting to the Chief Operating Officer, the Executive Assistant provides administrative support to the executive and senior leadership teams, and is responsible for:

  • Calendar & Scheduling: Manages the corporate calendar and travel schedules.
  • Travel & Accommodation: Coordinates travel arrangements for the executive team including flights, transportation, and hotel bookings. Maintains company vehicles.
  • Communication Management: Welcomes visitors to the Corporate Office. Answers or refers email and telephone inquiries. Builds strong working relationships with the hotel General Managers.
  • Document & Presentation Preparation: Prepares and/or edits presentations and reports using Microsoft Office Suite (primarily Excel, Word, and PowerPoint).
  • Meeting & Event Coordination: Assists in preparing agendas and organizing meetings such as our Annual General Meeting, and monthly Corporate Office team meetings and events.
  • Confidentiality: Handles confidential correspondence, documents, and records with discretion.
  • Project Support: Assists with special projects for the corporate office and hotels. Conducts research and compiles data.
  • Office Oversight & Coordination: Keeps an organized office environment by managing supplies and maintaining staff areas.

Qualifications & Experience

  • Degree/diploma in Business Administration, Hospitality Management, or a related field is preferred.
  • 3-5 years of experience supporting executives or senior leadership, ideally in hospitality or corporate environments.
  • Strong proficiency in Microsoft Office Suite.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Ability to work independently and adapt to changing priorities.

Compensation & Benefits

  • Competitive hourly wage based on your experience ($24 - $26.50 per hour).
  • Extended health and dental benefits.
  • Restaurant and hotel discounts.
  • Free parking downtown.

Job Types: Full-time, Permanent

Pay: $24.00-$26.50 per hour

Benefits:

  • Dental care
  • Discounted or free food
  • Extended health care
  • On-site parking

Work Location: In person

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