Senior Executive Administrative Assistant

2 weeks ago

Kelowna BC, Canada The Mullings Group Full time

The Mullings Group Search Canada is proud to partner with our client, Tectonic Metals, in the search for a senior-level Executive and Personal Assistant to join their team and support their CEO. This is a dual-role position combining dynamic executive-level business support with personal assistance, ensuring the CEO’s professional and personal affairs are managed efficiently and seamlessly.
Tectonic Metals Inc. is a mineral exploration company created and operated by an experienced and well-respected technical and financial team with a track record of wealth creation for shareholders. Tectonic is focused on the acquisition, exploration, discovery and development of mineral resources from district-scale projects in politically stable jurisdictions that have the potential to host world-class orebodies. Whether at home or at work, the Tectonic team is grounded on the following core values: passion, integrity, patience, focus, perseverance, honesty, fairness, accountability, respect and a play big mindset.

Coordinate domestic and international travel, including flights, accommodations, ground transportation, visa requirements, and detailed itineraries, with flexibility for last-minute changes.
Lead logistics for board meetings, leadership off-sites, and industry events.
Support company-wide initiatives and special projects as a trusted executional partner.
Maintain strict confidentiality around strategic, legal, and personnel matters.
Serve as a key point of contact for internal and external stakeholders, including clients, partners, and investors.
Draft and manage high-quality correspondence and ensure timely responses.
Proactively identify risks, blockers, and opportunities and communicate them thoughtfully.
Prepare, submit, and reconcile corporate expense reports with accuracy and timeliness.
Personal Assistance
Monitor and manage renewal timelines for personal documentation such as driver’s licenses, international visas, and passports.
Coordinate personal travel and logistics, including family travel, accommodations, and special events.
Handle personal errands and one-off projects with discretion and confidentiality.
Assist with personal purchases, gift sourcing, and special occasion planning.
Maintain records and reminders for personal commitments, memberships, and subscriptions.
Provide support for philanthropic, community, or board-related engagements.
Liaise with service providers, legal and financial advisors, and other personal contacts as needed.
Ensure smooth day-to-day management of personal affairs with a high level of professionalism and care.

Proven success managing demanding schedules and shifting priorities.
~ Strong interpersonal instincts and relationship-building skills.
~ Tech-savvy: proficient in Microsoft Office Suite and workflow systems.
~ High emotional intelligence, maturity, and professional discretion.
~

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