Undergraduate Medical Education Administrator

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 24 months and offers a comprehensive benefits package.

Location - This role is hybrid with a mix of remote and in-person work at the Royal Alexandra Hospital, Lois Hole Hospital for Women.

Working closely with the Undergraduate Medical Education Coordinator(s) and under the supervision of the Academic Department Manager, this position is one of two roles that support the Undergraduate Medical Education (UGME) within the Department of Obstetrics & Gynecology. This position plays a key administrative role in delivering the OBGYN 546 core curriculum and coordinating electives for medical students across all years. The UGME Administrator is also the primary contact for medical students and stakeholders, providing operational support across rotations, assessments, onboarding, event coordination, and communications.

The Faculty of Medicine & Dentistry is one of the world's top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

• Support students, faculty and staff with all aspects of the delivery of the program, including but not limited to accommodation requests, records management, meeting preparation and scheduling.
• Work with physicians to support all aspects of the student electives, including; scheduling, orientation preparation, and coordination of rotations.
• Maintain accurate records management of all accreditation-related data and documentation, including the Input and maintenance of information in the Canadian Accreditation Management System (CanAMS).
• Support the organization and facilitation of learner and physician orientations.
• Coordinate and administer OSCE and written exams for medical students.
• Coordinate annual core rotations across hospital sites.

• Collaborate with department support staff and provide general administrative assistance across the education portfolio.

• Undergraduate degree (preferably in Education)

• Minimum 2 years of experience working in post-secondary education programs support
• Experience working with Google Suite, MedSIS, Dash
• Excellent communication skills (oral and written) and interpersonal skills; accuracy and attention to detail
• Highly developed organizational and problem-solving skills
• Ability to prioritize and meet multiple deadlines
• High level of tact and discretion; must be able to maintain absolute confidentiality
• Strong client service attitude

Application Instructions

Click "Apply Now" to submit your resume and cover letter. In your cover letter, please explain how you will contribute to medical education in the Department of Obstetrics and Gynecology and it's vision.

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L'Université de l'Alberta s'engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l'université à postuler.