Medical Education Program Administrator

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

**Location**:

- This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

The Office of Rural and Regional Health (ORRH) collaborates closely with educational partners throughout Alberta's Faculty of Medicine & Dentistry, as well as rural and regional communities, to deliver medical education to undergraduate and postgraduate learners.

The Community Medical Education Program Administrator (MEPA) is designed to fulfill several key responsibilities. Principle among these is the administrative role supporting distributed medical education through Preclinical Networked Medical Education (PNME). PNME is a 6-week program that places 40-plus second-year medical students to complete their Gastroenterology & Nutrition (GI) and Reproductive Medicine & Urology (Repro) blocks in 9 rural/regional settings within Alberta.

The Community MEPA, reporting to the Team Lead, ORRH, will assist the Team Lead, ORRH, the Manager, Office of Education, the Administrator, Rural Programs, as well as program-specific educational Site Leads, to ensure the smooth operation of PNME. In addition, the Community MEPA will be responsible for coordinating the delivery of PNME with other rural medical education programs delivered in the same communities. Rural and regional Site Leads will be important collaborators in the coordination of clinical access for medical students and aligning their schedules with other medical learners who may be in the community simultaneously.

The Community Medical Education Program Administrator will collaborate with the Rural Community Engagement Coordinator and the Rural Faculty Liaison to assist in coordinating faculty development events and rural site visits. Occasional travel between rural and remote communities and Edmonton will be encouraged as per program requirements.

Additionally, secondary roles for the Community MEPA will be to liaise with the cohort of medical students at the U of A who participate in the Rural Medical Interest Group (RMIG) and the North of 60 club. These student groups are an important way for the ORRH to interact with students.

Finally, this position provides administrative support for key activities within the Office of Education (OoE), specifically for the J Albert Gilbert Chair for Medical Education (JAG) and the FoMD Education Awards Subcommittee (EAS). Key responsibilities include supporting the administration of medical education grants, summer student awards for medical education grants, and the visiting speakers’ series. The position will work collaboratively with various Education Leads, who report to the Vice-Dean Education, to ensure the effective operation of both the JAG and the EAS. The position may also occasionally assist with administration of related research projects.

This position may require travel to communities across northwestern Alberta. It may involve long-distance driving in rural conditions and participation in community events during evenings or weekends.

The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.
PNME Student Support (in communities hosting PNME students):

- Build the local schedule for PNME students based on the master schedule with the Administrator, Rural Programs
- Notify medical learners and others as required of scheduled rotations
- Arrange for learners' system accesses (ie EMRs) for the time of their placements with Alberta Health Services (AHS) and rural clinics
- Organize and administer online learning sessions and weekly quizzes from the home site and provide all technical troubleshooting for students
- Consult with medical learners individually, as required, to assist them in understanding the community, practice and learning environments of rural communities of interest to them as possible rotation sites
- Liaise with RhPAP to arrange community housing and assist with troubleshooting issues that might arise
- Collaborate with Team Lead, ORRH and General Administrator to pay program invoices for housing and student mileage reimbursements, etc.
- Serve as the first point of contact for medical learner issues that might arise after hours, such as learner or preceptor concerns, housing, etc

Physician and Community Support:

- Notify preceptors and others as required of scheduled rotations
- Confirm/reconfirm preceptor availability for PNME placements
- Work with community members to build activities and initiatives to welcome students to the community and to help them get to know the community
- Recruit local clinicians for Discovery Learning, dietary modul