Administrative Assistant

Temporary position for 13 months

As an administrative assistant, you provide administrative support to an executive vice-president. You organize, coordinate, plan and prioritize management activities for the executive vice-president's office. You manage your superior's agenda and serve as a resource person for their meetings and communications. Your work involves relationships and business priorities with a high level of complexity, risk and challenge that could affect the reputation of your superior or the organization. Your confidential strategic initiatives require an in-depth understanding of the organization's decision-making structure. You draw on your sound judgment to independently, promptly and efficiently address all requests and problems referred to the executive vice-president's office. Coordination is critical, so you frequently interact with many different stakeholders and decision-making bodies. The ability to communicate effectively and tailor your approach as needed is therefore essential. More specifically, you will be required to :

• Prioritize, coordinate, carry out, monitor and provide quality control for all administrative support activities for the executive vice-president's office

• Process and resolve requests, problems and complaints referred to the executive vice-president

• Advise the executive vice-president to help them plan and coordinate outreach efforts

• Develop contacts, gather information and ensure activities run smoothly. Establish links between initiatives as needed

• Advise your superior to help them manage their agenda in accordance with established timelines and priorities

• Receive, organize, process and follow up on your superior's emails, calls and correspondence

• Plan and attend meetings. Draft reports and follow up as needed

• Maintain good relationships with high-level internal and external practitioners (international and governmental organizations, business leaders, directors, etc.), taking into account potential impacts on the organization's image

• Provide advice.

What we offer*

• Competitive salary and annual bonus

• 4 weeks of flexible vacation starting in the first year

• Defined benefit pension plan that provides predictable, stable income throughout retirement

• Group insurance including telemedicine

• Reimbursement of health and wellness expenses and telework equipment

*Benefits apply based on eligibility criteria.

What you bring to the table

• General college diploma in a related field

• A minimum of four years of relevant experience

• Please note that other combinations of qualifications and relevant experience may be considered

• Knowledge of French is required 

• Advanced proficiency of English due to the nature of the duties or work tools or because the position involves interactions with English-speaking partners, members and/or clients

Action oriented, Ambiguity, Communicates effectively, Customer Focus, Differences, Interpersonal Savvy, Nimble learning, Plans and aligns, Situational adaptability, Tech savvy

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Trade Union (If applicable)

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask

Job Family

Administration (FG)

Unposting Date

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