Office Administrator

37 minutes ago

Toronto, Ontario, Canada Kipling Group Full time

Company Overview:
Kipling is one of Canada's largest and most successful independent full-service property management companies. Our core focus is property management – both commercial and residential. With offices in Toronto, Kitchener-Waterloo, Calgary and Edmonton, Kipling currently manages over 28M square feet across 150 properties of various asset classes across Canada. Our reputation is built on trust, integrity, professionalism, and strong leadership, while our hands-on approach allows us to focus on creating well-managed and profitable investments for our clients: Trusted partners managing your real estate investments.

Kipling is currently looking for an Office Administrator to support the day-to-day operations of our downtown Toronto head office. This is a full-time, permanent, on-site position with regular business hours.

Responsibilities
Office Administration & Reception

  • Greet and assist visitors, couriers, and vendors arriving at the head office.
  • Manage incoming calls, emails, mail, and courier shipments.
  • Maintain office supplies, stationery, kitchen stock, and ensure common areas remain organized.
  • Coordinate meeting room bookings and prepare rooms for internal or external meetings.
  • Liaise with building management for maintenance requests, access cards, or facility-related needs.

Administrative Support

  • Provide administrative support to leadership and department teams as needed.
  • Draft, proofread, and format documents, memos, letters, and presentations.
  • Manage electronic and physical filing systems to ensure accurate document organization.
  • Assist with scheduling, calendar coordination, and travel arrangements when required.
  • Support internal projects with data entry, document tracking, and follow-up tasks.

General Duties

  • Provide general office support, including administrative tasks and coordination of day-to-day operations.
  • Assist with scheduling, meeting coordination, and communication between departments as needed.
  • Support basic property-related tasks that arise from time to time (light coordination only; no extensive property management duties).
  • Maintain an organized and professional office environment for staff and visitors.
  • Provide office-based administrative support, including light IT setup duties for new hires (workstation preparation, basic troubleshooting, and coordinating with IT when needed).
  • Coordinate workflow within the office and ensure smooth day-to-day operations.
  • Uphold strict confidentiality and discretion when handling sensitive information.
  • Perform other administrative and office-related duties as required.

Qualifications

  • Minimum 1 year of office administration experience, ideally in a corporate or real estate environment.
  • Strong written and verbal communication skills.
  • Highly organized, detail-oriented, and able to prioritize in a fast-paced environment.
  • Strong teamwork skills and the ability to interact professionally with staff at all levels.
  • Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Salary is commensurate with experience.

Kipling supports equal opportunities and invests in a diverse and multicultural work force that values individuals with unique personalities, goals, backgrounds and views. This reinforces Kipling's culture, enhances collaboration and makes for an inclusive work environment.
Apply

  • Office Administrator

    27 minutes ago

    Toronto, Ontario, Canada Procom Full time

    Office Administrator:On behalf of our Public client, Procom is searching for an Office Administrator for a 12 month contract role. This position is a hybrid position with 2 days onsite at our client's Toronto office.Office Administrator - Job Description:The Office Administrator will support the day-to-day operations of the Operation Support Office...

  • Office Administrator

    23 minutes ago

    Toronto, Ontario, Canada 6IXSENSES Full time

    Job role: We are looking for an Office Administrator to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.Ideally, the Office manager should be able to ensure the smooth running of the office and...

  • Office Administrator

    48 minutes ago

    Toronto, Ontario, Canada Volanté Systems Full time

    Company DescriptionVolanté Systems is a leading SaaS provider of scalable point-of-sale (POS) software solutions designed for enterprise-level food service operations. With offices in Toronto and Charlotte, Volanté Systems is dedicated to delivering innovative, reliable technology to streamline operations and enhance customer experiences. The company...

  • IT & Office Administrator

    6 minutes ago

    Toronto, Ontario, Canada Trindent Consulting Full time

    Trindent Consulting is a global management consulting firm that specializes in technical augmentation in the energy sector, specifically downstream Oil & Gas.We've helped over 100 clients achieve significant financial benefits that yield between % return-on-investment within the 1st year – and we've done that without capital investments or software changes...

  • Office Administrator

    20 minutes ago

    Toronto, Ontario, Canada Alquemy Search & Consulting Full time

    Reporting to the Manager, Office Administration, the successful incumbent will be responsible for supporting processes and systems related to the day-to-day operations of the Operation Support Office department.Key Responsibilities:Provides day-to-day administrative support to the department and/or division, including: calendarmanagement, meeting preparation...

  • Office Administrator

    11 minutes ago

    Toronto, Ontario, Canada Software International Full time

    Software International (SI) supplies technical talent to various Fortune 100/500/1000 companies in Canada/US.One of our clients, a marble & granite design and installation company is seeking to add a Full-time Office Administrator to their team. This person will be an integral part of their day to day operations.  Role: Office AdministratorEmployment Type:...

  • Office Administrator

    2 minutes ago

    Toronto, Ontario, Canada DRA Global Full time

    DRA Global is a diversified, global engineering, project delivery and operations management group with an impressive track record spanning over three decades.As the Partner of first choice, DRA Global aims to attract, recruit and retain the best talent in the marketplace; in doing so we have developed a solid organizational culture focused on Safety,...

  • Office Administrator

    17 minutes ago

    Toronto, Ontario, Canada Software International Full time

    Software International (SI) supplies technical talent to a variety of clients ranging from Fortune 100/500/1000 companies to small and mid-sized organizations in Canada/US and Europe.One of our clients, a marble & granite design and installation company is seeking to add a Full-time Office Administrator to their team. This person will be an integral part of...

  • Office Administrator

    35 minutes ago

    Toronto, Ontario, Canada ML Group Full time

    Position SummaryThe Office Administrator is a central role that supports executives, manages office operations, and provides a professional and welcoming point of contact for clients, vendors, and staff. This position blends administrative coordination, reception duties, scheduling, communication, and general office management. The ideal candidate is...

  • Office Administrator

    23 minutes ago

    Toronto, Ontario, Canada Kiewit Full time

    Requisition ID:179246Job Level:Mid LevelHome District/Group:Eastern Canada DistrictDepartment:AdministrationMarket:TransportationEmployment Type:Full TimePosition OverviewThe Office Administrator will perform a variety of administrative, organizational, and executive support duties, requiring flexibility with assignments and the ability to work with a...