Document Controller

Description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking a talented Document Controller are an integral part of our project delivery teams, utilizing their expertise to help the company deliver client success. You will have the opportunity to work on unique and leading-edge projects with a local focus to make a global difference.  

In this role, you will follow the established processes and principles of the company's document control procedures, specifically as they pertain to Civil Engineering projects. You will be responsible for maintaining accurate records, creating document logs that capture project details, meeting minutes, technical specifications, drawings, and other critical information.
 

Arcadis provides flexible and remote work arrangements, career development opportunities and a supportive and collaborative team environment. We encourage involvement in professional associations, conferences, and support our staff to grow through life-long learning.

As a part of Mobility Advisory Canada, we partner with our clients across the globe to design thriving and connected cities and communities that enable opportunities for everyone. Climate change, urbanization and digitization trends are requiring today's mobility projects and systems to address an evolving set of demands from the world's growing population. We design connected, sustainable solutions that integrate existing infrastructure with new technologies, and optimize the mobility of people and goods.

Role accountabilities:

•  Your responsibilities will include archiving, controlling, and retrieving records as needed, ensuring that all documentation is easily accessible and up-to-date.
• You will scan, image, index, and organise a wide range of documents, systematically classifying, sorting, and categorising them according to the project document control system. 
• Part of your duties will involve controlling the issuance of documents and securing the appropriate approvals before releasing any information. 
• Additionally, you will review the completeness and accuracy of all documents, performing quality checks and ensuring compliance with document control processes.
• In this position, you will also be tasked with migrating files as required and supporting audit activities to maintain the integrity of project documentation. 
• You will provide regular status reports on documentation, updating stakeholders on the progress and workflow of various document-related tasks. 
• Maintaining Request for Information (RFI) logs and distributing RFI responses as appropriate will also be a key aspect of your responsibilities, helping to ensure clear and efficient communication across the project team.

Qualifications & Experience:

• Bachelor's Degree and / or Diploma in Information Management  
• Proven experience as a Document Controller in the Civil Engineering sector, ideally Transportation  
• Involvement with large and complex projects from concept to delivery – P3 experience would be desirable  
• Ability to prioritize daily tasks, manage time well, multitask and troubleshoot while handling multiple deadlines  
• Detail-oriented, dependable and trustworthy when in contact with complex and sensitive documents  
• Self-directed - the ability to work independently and used to working in a fast-paced and deadline driven environment  
• Stay focused and carry out their tasks in a timely and accurate manner  
• Ability to interact and coordinate with internal and external business partners  
• Strong communication and presentation skills – both verbal and written  
• Preferable to have experience working on construction sites  
• Experienced with EDMS (SharePoint, Aconex, ProCore)  

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

The salary range for this position is $66,000 - $99,000. The base salary represents Arcadis' hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.

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