Lead Document Controller

Company Description

Bantrel is proud to be a leading provider of Engineering, Procurement, and Construction (EPC) services in Canada.

Since our inception in 1983, we have delivered end-to-end solutions for some of Canada's most challenging and complex energy, mining and infrastructure projects, with an unrelenting focus on safety, while delivering to the highest degree of quality. Bantrel performs design and procurement services from our Calgary, Edmonton and Toronto offices and delivers construction management and self perform construction services at various Client sites across Canada.

Our global reach and local touch is demonstrated by our affiliation with our parent company, Bechtel Corporation, one of the largest EPC companies in the world, and with McCaig Investments, a Canadian owned private company with longstanding ties to the local business community.

Bantrel Co.: My Company | LinkedIn

Job Description

We are currently seeking a Lead Document Controller, based out of Toronto, ON to join our project team executing a Potash mining project in Saskatchewan. As a Document Controller working in an Integrated Program Management Team (IPMT) within the Owner's team, you will support a major capital project within an EPCM environment. In this role, you will manage the flow, accuracy, and accessibility of project documentation using an Electronic Document Management System (EDMS). You'll be responsible for document version control, metadata management, workflow coordination, and ensuring compliance with project standards—playing a key role in maintaining project efficiency, traceability, and audit readiness. Bantrel is working with K+S Potash (KSPC) as an Integrated Project Management Team (IPMT), to expand the KSPC Bethune Potash Mine in near Moose Jaw Saskatchewan from 2.2 to 3.0M tonnes per annum over the next 5 years. The final production capacity is intended to grow over decades to 4M tonnes per year, doubling the current production output of potash. Key personnel will support the project from Saskatoon and Bethune, with additional support staff supporting from Calgary, Edmonton, and Toronto.

Join usin this full time permanent role and be a champion of diversity and inclusion.

Duties and Responsibilities:

• Directing the Document Control team to manage the flow, quality, and integrity of project documentation using an Electronic Document Management System (EDMS), ensuring compliance with project standards and procedures.
• Auditing the EDMS for accuracy against all documents.
• Monitoring and reporting document control performance metrics, including, processing times, quality and aging reports.
• Coordinate document number reservations and ensure consistency across technical and non-technical scopes.
• Accountable for systems access related to document control.
• Provide training and day-to-day support to internal and external stakeholders on EDMS usage and document control best practices.
• Collaborate closely with engineering, procurement, and construction teams to ensure seamless document handover and traceability.
• Supervise a team of Document Controllers and provides leadership, performance management and timesheet approval.
• Other duties as assigned.

Qualifications

• 3–5 years of leadership experience and 8-10 years in document control role within engineering, procurement, and construction project environments.
• Proven experience working with EDMS platforms in a fast-paced, multi-disciplinary project setting.
• Experience with supplier documentation processing and cycle management.
• Experienced required in Aconex, SharePoint, Bluebeam, MS Office Suite (Excel, Word, Outlook, Visio). Experience in SAP is an asset.
• Strong attention to detail, organizational skills, and the ability to manage competing priorities.
• Excellent communication and interpersonal skills, with a proactive and collaborative approach.
• High school diploma required; post-secondary education in a related field is an asset.
• Flexibility for business travel periodically to Saskatoon.

Additional Information

Our culture is guided by our Mission and Values, these shape how we treat one another, our Clients, and how we achieve excellence. Bantrel has a long and vibrant history of local community involvement, employee volunteerism, and corporate philanthropy.

As part of the recruitment process, successful clearance of applicable pre-employment checks is required which may include Criminal Background/Police Information check, Drug & Alcohol test, Reference checks as well as submittal of Provincial Driver's Abstract. Please note only those candidates selected for interview will be contacted - all other resumes will be retained for future consideration. No phone calls or unsolicited agency resumes please. AI technology is utilized by Bantrel as part of our recruitment process.