Document Control Specialist

2 weeks ago

Toronto, Ontario, Canada CADRail Full time
Description

The Document Control Specialist will be responsible for all aspects of the document control administration for the Metrolinx's Legacy Fleet Maintenance operations.

This individual will collaborate with the management team, customers, suppliers, partners and involved stakeholders. 

Reporting to the Document Control Manager, will be accountable for uploading deliverables and background information into the document control system, convey/communicate documents to various team members, manage various control logs and update the internal document control database, and assisting with the organization and maintenance of SharePoint folders.

Responsibilities

Core Accountabilities: 

  • Ensure compliance with Document Control policies, processes and procedures
  • Provide support relating to the administration of the project's document control process including archiving
  • Manage documents in Aconex and review/verify accuracy of data
  • Manage official transmission to and from the customer relating to controlled documentation
  • Manage all standard documents and ensure ISO9001 compliance
  • Responsible to coordinate and control document distribution and internal communication
  • Prepare packages and perform quality checks prior to distribution
  • Process all internal document control requests and retrieve documents from the database
  • Ensure follow up on internal review of documents by the business
  • Ensure documentation control principles are respected by all members of the business
  • Ability to develop KPI's and present data
  • Ability to take accountability for results and overall performance to headquarters and manage multiple KPIs
  • Prepare senior management relating any potential complications
  • Work with the team to prepare and create recurrent reports that are requested by operations or higher 
  • Comply with the company's applicable policies and procedures as well as human resources' guidelines.
Qualifications
  • Ability to build strong rapport with the team and unionized maintenance personnel 
  • 3 to 5 years experience in the area of document control or a related field
  • Experience with ISO9001 compliance
  • Experience working with Aconex
  • Experience working in SharePoint
  • Must be detail-oriented and highly organized
  • Diploma or degree in related field such as archive studies, library sciences, project management, business administration. Consideration will be given to education, training and overall experience

  • Document Specialist

    1 week ago

    Toronto, Ontario, Canada Parexel Full time

    Parexel has an exciting opportunity for a document specialist The Document Specialist I will provide document technology support on Medical Writing projects as appropriate. Some specific responsibilities include compilation of appendices to clinical study reports and similar documents, document formatting and post PDF work, document scanning/uploading,...

  • Document Controller

    5 days ago

    Toronto, Ontario, Canada Turner & Townsend Pty Limited Full time

    Description de l'entrepriseTurner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the...

  • Document Controller

    20 hours ago

    Toronto, Ontario, Canada EllisDon Full time

    Connect with us LinkedIn, Instagram, Facebook, TwitterThinking about a change? Join EllisDonWe recognize that the construction industry is changing at a rapid pace, and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most...

  • Document Control

    7 days ago

    Toronto, Ontario, Canada Parsons Corporation Full time

    In a world of possibilities, pursue one with endless opportunities. Imagine NextAt Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential....

  • Lead Document Controller

    5 days ago

    Toronto, Ontario, Canada Bantrel Co. Full time

    Company DescriptionBantrel is proud to be a leading provider of Engineering, Procurement, and Construction (EPC) services in Canada.Since our inception in 1983, we have delivered end-to-end solutions for some of Canada's most challenging and complex energy, mining and infrastructure projects, with an unrelenting focus on safety, while delivering to the...

  • Document Control Coordinator

    2 weeks ago

    Toronto, Ontario, Canada FCC Construcción Full time

    BUILD YOUR CAREER AT FCC CANADAWith 125 years of experience, the FCC Group's Infrastructure Division is present in 25 countries, and its activities cover all areas of engineering and construction. It is a leader in the execution of transport infrastructure, as well as in residential and non-residential construction. FCC Construcción is currently the...

  • Document Control Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Aecon Group Inc. Full time

    Come Build Your Career at AeconAs a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build,...

  • Bilingual Document Specialist

    7 days ago

    Toronto, Ontario, Canada McCarthy Tétrault Full time

    Job DescriptionMcCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. At McCarthy Tétrault, we offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have been selected for the...

  • Administrator, Document Control

    7 days ago

    Toronto, Ontario, Canada Questrade Financial Group Full time

    Questrade Financial Group (QFG), through its companies - Questrade, Inc., Questrade Wealth Management Inc., Community Trust Company, Zolo, and Flexiti Financial Inc., provides securities and foreign currency investment, professionally managed investment portfolios, mortgages, real estate services, financial services and more. Questrade uses cutting-edge...

  • Pest Control Service Technician

    1 week ago

    Toronto, Ontario, Canada Pest Control Plus Full time

    We are a quickly growing pest control company. We specialize in pest control services in apartments, condos, and commercial accounts, we also service residential home accounts, helping clients with pest problems such as bed bugs, ants, rodents and other pests. Our technicians are government licensed and well trained.Duties will include:Establish and maintain...