Senior Bookkeeper/Office Manager

Job Summary:

We are seeking an experienced and detail-oriented Senior Bookkeeper/Office Manager to oversee all our organization's financial operations. The ideal candidate will manage accounting processes, such as accounts payable, cash disbursements, invoicing/billing, customer credits/collections, payroll, and reception. They will also ensure accurate financial reporting and maintain compliance with regulatory standards. This role requires strong leadership skills, proficiency with various accounting software, and the ability to analyze financial data to support strategic decision-making. They will assist the executive team in preparing the budget, financial forecasts and variance reports.

Reporting To: President

Duties:

• Manage and oversee daily accounting operations and staff of three, including accounts payable, accounts receivable, payroll, and general ledger activities.
• Prepare and review financial statements, reports, and budgets to ensure accuracy and compliance with company policies.
• Conduct account reconciliation and account analysis to identify discrepancies or irregularities.
• Utilize accounting software such as QuickBooks, Sage, and other platforms to maintain accurate financial records.
• Develop and implement internal controls to safeguard company assets.
• Coordinate with external auditors and Fractional CFO during audits and ensure timely completion of audit processes.
• Monitor cash flow and assist in financial planning and forecasting activities.
• Lead month-end and year-end closing processes efficiently.
• Provide leadership and guidance to the administration team, fostering a culture of accuracy and accountability.
• Assist the executive team in preparing and filing to external auditor all CRA and Ministry of Finance tax return working files for Year-end tax returns and NTR.
• Oversee HST return filing for all business units
• Oversee filing and payment of source deductions
• Administering the Company Pension Plan and explaining the plan to eligible employees.
• Preparation of all required forms and documentation for the Financial Services Commission of Ontario regarding the Company Pension Plan
• Monitor all bank and credit card accounts daily.
• Perform the duties of the office manager.
• Prepare ROE's when necessary
• Partner with HR to maintain office policies as necessary
• Manage office G&A budget, ensure accurate and timely reporting
• Other duties as necessary

Required Skills and Experience

• Ideally, a Bachelor's degree in accounting or business administration
• Proven experience as a Senior Bookkeeper or similar senior finance role within a corporate environment.
• 3+ years overall combined accounting and finance experience
• Extensive knowledge of accounting principles, practices, and regulations.
• Proficiency in accounting software including QuickBooks, Sage and other relevant platforms such as accounting software for account reconciliation and account analysis.
• Strong understanding of accounts payable, accounts receivable, payroll processing, budgeting, and financial reporting.
• Demonstrated ability to analyze complex financial data and prepare detailed reports for management review.
• Excellent leadership skills with the ability to manage a team effectively.
• Prior experience in managing audits and ensuring compliance with regulatory standards is preferred.
• Experience with creating financial statements
• Experience with vendor relations and office management

Required Core Competencies:

• Ethics and integrity
• Managing processes and people
• Financial software acumen
• Time management
• Independent problem solving
• Decision making and judgment
• Mathematical reasoning
• Superior communication skills (verbal and written)
• Ensuring compliance to all laws, rules and regulations

In Office: 3 days a week

Compensation: $75-95K per annum, depending on the level of experience and responsibilities undertaken

Job Type: Full-time

Pay: $75,000.00-$95,000.00 per year

Work Location: In person