planner, conventions and special events

7 days ago

Toronto, Ontario, Canada Tangentia Full time
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week
  • Education: No degree, certificate or diploma
  • Experience: 1 year to less than 2 years
  • Tasks
  • Promote conference and meeting services or special events
  • Develop marketing and communication plans
  • Develop media strategies and public relations activities
  • Prepare, present and manage budgets
  • Solicit event donors
  • Review bids and negotiate costs
  • Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
  • Arrange for production or purchase of promotional products
  • Arrange for shipping, receiving and storage
  • Assist in budget preparation
  • Assist in site selection and attend to related details
  • Co-ordinate and monitor conference and meeting activities and attend to related details
  • Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
  • Confirm and co-ordinate speakers
  • Implement social programs, food and beverage, transportation, and other services
  • Plan and arrange for accommodation and transportation services
  • Plan and arrange for trade shows and exhibits
  • Plan schedules, goals and objectives
  • Develop registration systems and information materials
  • Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
  • Research and design special events programs
  • Plan for VIP arrangements
  • Plan for translation and interpretation services
  • Book facilities for office personnel
  • Plan for social events and guest programs
  • Plan and oversee Webinars
  • Identify human resources requirements
  • Computer and technology knowledge
  • MS Excel
  • MS Office
  • MS Outlook
  • MS Word
  • Work conditions and physical capabilities
  • Attention to detail
  • Work under pressure
  • Tight deadlines
  • Fast-paced environment
  • Personal suitability
  • Accurate
  • Client focus
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Initiative
  • Organized
  • Team player
  • Time management
  • Resourcefulness
  • Ability to multitask
  • Employment terms options
  • Day
  • Workplace information
  • Hybrid
  • Health benefits
  • Dental plan
  • Health care plan

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