Accounting Coordinator

Position title:

Accounting Coordinator

Reports to:

Manager of Finance and Administration

Department:

Administration

Location:

Hospice Peterborough

325 London Street

Peterborough, ON

Start Date:

As soon as possible

End Date:

13 to 15 months

Type of Employment:

Temporary fixed term

Salary Rate:

$26.66 hourly

Work hours:

35 hours weekly, Monday to Friday

EHB:

Extended Health Benefits available

Pension:

Healthcare of Ontario Pension Plan (HOOPP)

Posting date:

October 21, 2025

Closing date:

November 4, 2025 by 4:00pm

Job Purpose/Summary:

The Accounting Coordinator responsible for supporting Hospice Peterborough with processing our accounts payable, accounts receivable, and payroll. This position also supports the Palliative Pain and Symptom Management Program and other programs as required.

Primary Duties and Responsibilities:

Accounting (Accounts Receivable and Accounts Payable)

· Enter accurate financial data into Hospice Peterborough`s accounting database

· Post transactions involving cash receipts, disbursements and/or accounts payable and receivable to ledger accounts

· Process donations

· Issue tax receipts and distribute by mail and/or email.

· Keep accurate receipts of all financial transactions of the organization

· Attend Finance Committee meetings when requested

· Provide assistance to Manager of Finance and Administration in completing financial reports, prepare and prepare banking deposits, monitor bank transactions, and assist with bank reconciliations as needed

· Provide technical assistance on the preparation of reimbursement requests to staff and volunteers

· Assist in filing duties

· Assist Manager of Finances and Administration

Payroll (only in a back up capacity)

· Process bi-weekly payroll with a high level of accuracy in a timely manor and that all confidential information is maintained

· Responsible to update and maintain personal income tax credits rates, employees pay rates, and benefits deductions if applicable.

· Responsible to update and maintain vacation, sick time, and statutory holiday hour's balances in Payworks.

· Responsible to process Record of Employments and T4 as required

· Responsible to prepare payroll reports for Ministry submissions

· System administrator for all HR/Payroll processes using Payworks.

· Project lead and content expert for optimizing the utilization of Payworks.

· Maintain records of confidential payroll data staff issues

Organizational Responsibilities:

· Participate in assigned Hospice Peterborough and Palliative Pain and Symptom Management activities.

· Participate with Manager of Finance and Administration in regular supervision meetings and performance appraisals.

· Participate in health and safety training, including WHMIS, and apply this knowledge in the workplace.

· Fulfill all responsibilities in accordance with the by-laws, policies and procedures, and standards of Hospice Peterborough.

· Willingness to accept other duties as required.

Key Competencies:

· Time Management - Balances a myriad of tasks; prioritizes duties as needed.

· Attention to Detail - Attends to details and pursues quality in the accomplishment of tasks, regardless of the volume of duties encountered.

· Client Focus - Provide superior service to both internal and external clients.

· Accountability - Take ownership of personal workload.

· Cooperation – Work well with others and have the ability to mitigate conflict.

· Communication - Express and transmit information with consistency and clarity.

Qualifications:

· Degree or College Diploma in Business and/or Accounting

· Minimum 1 year experience in relevant field

· Outstanding interpersonal, communication, and organizational skills.

· Demonstrated knowledge of basic bookkeeping including Accounts Receivable and Accounts Payable

· Strong attention to detail

· Proficient computer skills and literacy including MS Office Suites, database management (Sumac and QuickBooks Online is an asset).

· Strong written and oral communication skills.

· Ability to work flexible hours.

· Bookkeeping experience in the non-profit sector is an asset.

· Knowledge of community health and social service resources an asset.

· Current and original copy of a satisfactory Criminal Records Check, Vulnerable Sector Search and Child Abuse Registry Check is required upon the start of your employment.

Work Conditions and Physical Capabilities:

· Fast- paced, highly detailed environment.

· Shared office space requires ability to focus in noisy environment.

· Ability to carry using appropriate lifting techniques.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

Applications (cover letter and resume) must be e-mailed, mailed or hand-delivered, and received by November 4, 2025 by 4pm. (Applications will ONLY be accepted if they are complete and received as directed.)

Please address your application to:

Rochelle Bowers

Hospice Peterborough,

325 London Street

Peterborough, ON K9H 2Z5

Questions can be directed to Andrew Graham at or x 234. Thank you for your interest. Please note that only those selected for an interview will be contacted.

All employees at Hospice Peterborough are eligible to join the HOOPP pension plan.

Hospice Peterborough is an organization that strives to embrace the spirit of inclusion, diversity, equity, and accessibility. We are an equal opportunity employer committed to building an inclusive and barrier-free environment in which all individuals have access in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA).

Accommodation will be provided in all parts of the hiring process as required under relevant policies of Hospice Peterborough. Applicants will need to make their needs known in advance.

Job Type: Fixed term contract

Contract length: 15 months

Pay: $26.66 per hour

Expected hours: 35 per week

Benefits:

• Company pension
• Dental care
• Employee assistance program
• Extended health care

Experience:

• Accounting: 1 year (preferred)
• Bookkeeping: 1 year (preferred)

Work Location: In person