Bookkeeper/Administrative Assistant

The Bookkeeper/Administrative Assistant will play a crucial role in managing our office's administrative and financial tasks. This role requires a high level of precision, excellent communication skills, Strong organizational skills, and the ability to manage multiple tasks effectively. The ideal candidate will be exceptionally proactive in using telephone and email to communicate, resolving issues, and obtaining results efficiently.

Responsibilities:

• Proactive Communication: Answer all incoming phone calls in a professional manner, providing answers when possible and transferring calls or taking messages as needed. Actively use the telephone to communicate with clients, vendors, and team members to ensure all requirements are met promptly. Must be comfortable making outgoing calls to resolve issues, obtain information, and ensure smooth operation of office and project needs.
• Scheduling and Booking: Arrange drug and alcohol testing, hotel and camp bookings, and submit gate passes for company vehicles. Create and manage schedules for manpower, ensuring efficient allocation of resources.
• Document and Data Management: Update and maintain employee personal files, enrollment documentation for benefits plans, worker-required software, and setup Motive and Site Docs profiles. Set up and maintain vendor files and correspond with vendors to provide required documents and resolve discrepancies.
• Accounts Payable Management: Manage the accounts payable cycle from invoice entry to payment, including data entry, record keeping, and payment processing. Investigate and resolve invoice discrepancies. Cross reference field tickets to ensure invoice accuracy.
• Fleet Management: Completing IFTA reporting and prorate registration for the company fleet. Managing and maintaining vehicle permits and regulatory documentation for all fleet units.
• Other Tasks as Needed: Assist with various additional administrative projects as needed, showing flexibility and a proactive approach to supporting the team

Qualifications:

• High School Diploma or equivalent.
• Certificate/diploma in Business Administration considered an asset.
• 1 – 3 years of Accounts Payable experience is an asset.
• Previous oilfield office experience is an asset.
• Proficient in Microsoft Office applications including Outlook, Word, and Excel.
• Proficient in QuickBooks Online.
• Knowledge of Payload, Open Invoice and other oilfield software programs an asset
• Exceptional communication and interpersonal skills, with a focus on proactive telephone communication.
• The ability to work independently.

What We Offer:

• Paid Opportunities for Professional Growth: We are committed to the continuous professional development of our employees. We offer paid training programs, workshops, and courses that enable you to enhance your skills and stay current with industry trends and best practices.
• Competitive Salary: We offer a salary that is competitive within the industry, recognizing and rewarding the skills and contributions of our team members.
• Comprehensive Benefits Package: Our employees enjoy a comprehensive benefits package that includes health, dental, and vision coverage, life insurance, and more, ensuring a high level of support for you and your family.

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• Vision care

Ability to commute/relocate:

• Fort Saskatchewan, AB: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounts Payable : 1 year (preferred)
• Microsoft Office: 1 year (preferred)
• Quick books online: 1 year (preferred)

Work Location: In person