Administrative Manager

14 minutes ago


Kitchener, Ontario, Canada Phantom Photonics Full time

About Us:

Phantom Photonics is an innovative startup specializing in cutting-edge photonics solutions. We are committed to fostering a collaborative and dynamic work environment as we grow our team and expand our impact.

Position Overview:

We are seeking a detail-oriented Administrative Manager to support our directors and help streamline our operations. This part-time role offers the flexibility of a hybrid work model, making it ideal for individuals who thrive in a dynamic startup environment.

Key Responsibilities:


• Manage calendars and coordinate meetings for the directors.


• Handle basic bookkeeping tasks; paying invoices at the bank.


• Liaise with our marketing firm to ensure alignment on campaigns.


• Manage job listings on various platforms.


• Manage the shipment of equipment and materials.


• Organize staff travel and plan company events.

Qualifications:


• Proven experience in office administration or a similar role.


• Strong organizational and time-management skills.


• Excellent communication and interpersonal abilities.


• Familiarity with bookkeeping and simple financial management.


• Proficiency in using office software and online collaboration tools.


• Strong preference for security cleared candidates.

Why Join Us?

At Phantom Photonics, you'll be part of a forward-thinking team dedicated to innovation and growth. Enjoy the benefits of an agile work environment while contributing to our exciting journey.

How to Apply:

Interested candidates should submit their resume and a brief cover letter outlining their relevant experience to We look forward to hearing from you

Application Deadline: January 5th, 2026.


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