Executive Assistant

Job Description

What is the opportunity?

The Enterprise Strategic Client Group (ESCG) supports a select group of RBC's most strategic and complex families through highly personalized integrated "One RBC" service. The Executive Assistant plays a critical role in enabling this mandate by delivering proactive, high-touch administrative and operational support to senior leaders within ESCG.

This role is responsible for end-to-end executive support, including calendar travel management, reporting and presentation support, client even coordination, and maintaining accurate and up-to-date client relationship management (CRM) information. Operating in a fast paced, highly agile, and client-centric environment, the Executive Assistant works closely with senior leaders and cross functional business partners to ensure seamless execution of priorities and initiatives

What will you do?

Executive & Administrative Support

• Provide proactive and strategic calendar management, including prioritizing requests, resolving scheduling conflicts, booking meetings, and managing WebEx and conference logistics

• Ensure executives are prepared and supported to meet deadlines and commitments by identifying opportunities to add value and improve efficiency

• Coordinate complex domestic and international travel arrangements (flights, ground transportation, itineraries) in compliance with applicable travel policies

Expense, Invoice & Operational Management

• Validate and process monthly expenses in a timely manner, ensuring adherence to policy guidelines

Collaboration & Team Support

• Work closely with Executive Assistants across the organization to coordinate meetings, manage recurring calendar series, and support enterprise-wide initiatives

• Provide administrative back-up to Senior Associates and the Office Manager during vacations or other absences

Client & Event Support

• Provide administrative support for ESCG-sponsored and ad hoc client events, including invitations, RSVP tracking, client follow-ups, ticket distribution, and CRM updates

• Partner with ESCG team members to support client deliverables, including data collection, management, and preparation of client and business presentation materials

What do you need to succeed?

Must-have

• Minimum 5 years of experience in executive administration, executive assistant, or chief of staff–type roles supporting senior-level leaders

• Exceptional attention to detail with a strong commitment to privacy, confidentiality, and discretion

• Strong interpersonal and diplomacy skills, with the ability to engage effectively at all levels of the organization

• Proven ability to prioritize competing demands in a collaborative, fast-paced environment

• Highly adaptable, with the ability to navigate shifting priorities and work efficiently with minimal supervision

• Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook, including the ability to create and edit documents and presentation materials with guidance

• Strong organizational, planning, and scheduling capabilities, particularly in complex calendar management

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• Excellent opportunity to make a meaningful impact on the RBC Investor Service business and gain knowledge and experience from a strong and diverse team

• Opportunity to collaborate with other business segments within the bank

• Excellent career development and progression opportunities

• A comprehensive Total Rewards Program including bonuses and flexible benefits

• Competitive compensation

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

ROYAL BANK PLAZA, 200 BAY ST:TORONTO

City:

Toronto

Country:

Canada

Work hours/week:

Employment Type:

Full time

Platform:

WEALTH MANAGEMENT

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

Application Deadline:

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.

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