Senior Administrative Coordinator

Company: CGL

Department: Sustainability and Citizenship

Employment Type: Regular Full Time

Work Model: Hybrid

Language: English is required, French is an asset.

Additional Information: This/these role(s) is/are currently vacant.

We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That's why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients, and our communities.

As the Senior Administrative Coordinator you will be responsible for a variety of complex administrative support services for the Sustainability and Citizenship (S&C) leadership team, department and Co-operators Community Funds (CCF), as well as co-ordinating administrative aspects of key S&C programs.

• Providing administrative support to the S&C leadership team, department and CCF as required, including coordinating meetings and travel, data collection and database administration, ordering supplies, ensuring accuracy of monthly budget reconciliation reports, coordinating payments for grant recipients, paying and tracking invoices and company expenses, and submitting expense reports for the VP.
• Coordinating administrative aspects of programs and initiatives such as the Co-operative Development Program, Co-operators Community Funds, Advisor Community Funds, the Co-operators Young Leaders Award, Co-operators participation in Co-operative Youth Leadership Camps, United Way campaign and the volunteering program.
• Supporting internal and external communications relating to S&C, including Source, Viva Engage, internal Sustainability Learning Sessions, presentations and reports for internal Board and Committee meetings, and the bi-annual Sustainability & Citizenship internal newsletter.
• Providing reporting and disclosures support as required, including coordinating aspects of data collection, content collection and subject matter expert reviews for the Integrated Annual Report.
• Acting as back up support for department team members during absences and peak periods, learning key responsibilities

• You influence change and are committed to continuous improvement, in order to exceed client expectations.
• You leverage critical thinking skills to identify problems and proactively propose solutions.
• Your strong communication skills allow you to clearly convey messages.
• You're an effective team player who shares knowledge to support your peers.

• You have 3-5 years of experience in an administrative coordination role.
• You have completed post-secondary education in Business, Communications, Administration or Finance.
• You have great interpersonal skills and a strong desire to develop relationships with internal and external stakeholders.

• You will be Guelph-based, working in a hybrid model with occasional travel nationally.
• You will work flexibly with all team members, in addition to internal and external stakeholders, with a broad mix of tasks and deliverables.
• You will be expected to adhere to strict confidentiality with respect to employee and community partner information and other sensitive or proprietary material.
• You will be subject to a Background check as a condition of employment, in the event you are the successful candidate.

• Training and development opportunities to grow your career.
• Flexible work options and paid time off to support your personal and family needs.
• A holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture.
• Paid volunteer days to give back to your community.
• In addition to our competitive salary and incentive programs, eligible employees also benefit from a comprehensive total rewards package including group retirement savings plans, pension and benefits (e.g., health and wellness, dental, disability and life coverage), mental health support and an employee assistance program.