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Administrative Assistant

3 weeks ago

Toronto, Canada Carecor Health Services Full time

Toronto

**Job Description**:
Why Choose Us
Our reputation of quality is enhanced by the dedication of our people and the relationships we build. We are committed to connecting employees with flexible and rewarding work. Our “exemplary standing” with Accreditation Canada is held to the highest regard and is a testament to the fact that we uphold the same hiring standards and patient care delivery as the facilities in which we serve.

Job Summary
The Administrative Assistant Scheduling provides administrative support to the Scheduling team in the Toronto Branch including a variety of administrative and clerical tasks including processing timecards, invoice inquiries, answering calls, and entering scheduling requests. Ultimately, the Administrative Assistant will ensure the efficient and smooth day-to-day operation of our Scheduling office.

**Reports to**: Manager Staffing Office Toronto Branch

**Position**: Fulltime Permanent

**Hours**: Weekdays and Alternating Weekends, Mondays (7am to 3pm), 8:30am to 4:30pm on other Days

**Office Location**: Yonge/College (hybrid model of office and remote work based on company needs )

**Responsibilities**:

- Processes daily timecards for healthcare provider shifts to ensure accurate payment and billing of clients
- Makes final timecard changes prior to sending to payroll department
- Responds to invoice inquiries from payroll department or account payable related to healthcare provider shifts
- Contacts healthcare providers to provide copies of their timesheets to expedite invoice inquiries and assists healthcare providers to upload timesheets into scheduling system
- Answers phone lines for Scheduling office, transfers calls to appropriate scheduling coordinator or takes messages and forwards to appropriate scheduling coordinator
- Enters shift requests into scheduling system as requested by scheduling coordinators
- Using Excel spreadsheets to keep track of data
- Taking minutes for Scheduling Team meetings
- Update and maintain office policies and procedures for the Scheduling office
- Assisting Scheduling Manager and Supervisors with daily administrative tasks
- Assists Supervisors with orientation schedule for new Scheduling Coordinators

About Us
For over 35 years, we proudly attract and retain staff to our professionally skilled and supportive team. We specialize in patient care staffing and have expanded our reach through acquisitions, partnerships, and additional service offerings - becoming a predominant staffing agency in Canada. Our reputation of quality is enhanced by the dedication of our people and the relationships we build. We are committed to connecting employees with flexible and rewarding work to meet their personal and professional goals. In addition to celebrating our quality staff, we are proud recipients of the Exemplary Standing award from Accreditation Canada.

“Carecor Health Services Ltd. is a subsidiary of Bayshore HealthCare, a leading provider of home and community health care services.”

Carecor is in accordance with provincial Accessibility regulations as well as Provincial Human Rights Code legislation.

We thank all applicants who apply. Only those selected for an interview will be contacted.

Job Qualification

**Qualifications**:

- Graduation from an Administrative Assistant program
- Previous experience in a similar role would be required
- Previous experience processing timecards an asset

**Skills**:

- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent organizational and multitasking skills
- Excellent customer service skills
- Takes initiative, ability to work independently
- Able to organize their work using tools, like MS Excel, Outlook and scheduling software
- Must be proficient in using computers and multiline phone system
- Excellent communication skills both written and verbal

**Requirements**:

- Must be fully vaccinated for COVID-19