Specialist, Fundraising Operations

**Introduction**

**Visions of Science is committed to advancing STEM equity**by intentionally supporting youth and communities who experience significant barriers to participation. We facilitate community-based youth engagement programs, provide support for families and educators, and advocate for equitable STEM education, and opportunity throughout the system. We believe that when youth understand the possibilities within STEM, they are empowered with the relevant skills and knowledge to be **leaders in their community, agents of change for society, and good stewards of the planet.**To learn more about Visions of Science please visit:.

**Authentic Representation**

Visions of Science prioritizes facilitating power, platform, and agency to individuals who represent the ethnicities, cultures, and lived experiences of the children and youth in the communities that we partner with in all areas of the organization and our work. We strongly encourage individuals from equity-deserving groups who are historically underrepresented in STEM to apply. To learn more about the perks of working at Visions of Science team, click.

**The OpportunityPosition Overview**

We are seeking a detail-oriented and proactive Fundraising Operations Specialist to support the growing fundraising and development efforts at Visions of Science. This role plays a critical part in ensuring the smooth and effective execution of our fundraising systems, donor stewardship practices, and campaign logistics.

As the backbone of our fundraising operations, you will maintain and manage our donor database (CRM), support donor communications and acknowledgments, and provide coordination across fundraising initiatives. This role is ideal for someone with strong organizational skills who thrives behind the scenes, takes initiative, and wants to grow in the field of fundraising and nonprofit operations.

You’ll work closely with the Development Team and other internal teams to ensure data integrity, consistent donor engagement, and smooth internal processes across campaigns and giving programs.

**Position Details**:

- **Contract Type/Term**: Full-time, Indefinite
- **Start Date**: September 8-15, 2025
- **Hours of Work/Schedule**: 35 hours/week
- **Available Positions**: 1
- **Job Location(s)**: Toronto-based. Hybrid model with occasional in-office work (71 Regent Park Boulevard) and remote work as applicable.
- **Reports to**: Sr. Development Manager
- **Salary**: The starting salary for this position is **set at $60,000 per year**, with opportunities for growth based on performance and organizational advancement.

**Comprehensive Benefits Package for this Role Includes**:

- **35 paid days off in your first year**, including:

- 13 vacation days (exceeds ESA minimums)
- 10 personal emergency/sick days
- 2 weeks paid office closure days over the winter holidays (end of December to start of January)
- 2 additional paid office closure days
- **Flexible work options,** including a hybrid work model
- **Extended health and dental coverage**:

- **Flexible savings options**, with employer-matching contributions to your choice of GRRSP, TFSA, or FHSA after 1 year of employment.
- **Flexible Fridays** year-round
- **Tech package**, including access to essential accessories
- **Employee Assistance Program (EAP)** offered through Support & Growth

**Key Responsibilities**

**Donor Database & Gift Processing**
- Manage day-to-day CRM operations (e.g., Raiser’s Edge or Salesforce), ensuring timely, accurate input of donor data, contributions, and interactions
- Process and acknowledge all gifts, ensuring accurate gift coding, allocation to appropriate funds/campaigns and generation of timely acknowledgements and tax receipts
- Log and deposit cheques or other physical contributions in coordination with finance, ensuring secure handling and reconciliation with CRM and financial systems
- Import and reconcile donor and gift data from external third-party platforms (e.g., CanadaHelps and Benevity) into the CRM
- Support basic accounts receivable tasks related to individual and institutional donations, such as tracking outstanding pledges or payments and liaising with finance for reconciliation
- Prepare segmented donor lists, reports, and giving histories for stewardship, analysis, and campaigns

**Donor Stewardship & Engagement Support**
- Support the execution of stewardship plans, including personalized acknowledgments, updates, and recognition
- Coordinate logistics for donor events, including invitations, registration, and day-of execution
- Coordinate the production and delivery of stewardship mailings, reports, and acknowledgments, ensuring timely and thoughtful donor experiences
- Assist in producing materials for donor meetings, briefings, and internal planning sessions

**Fundraising Campaign & Grant Support**
- Track campaign calendars, deliverables, and deadlines across teams to ensure timely execution
- Support data collection and background resear