Deal Administrator

2 days ago


Vaughan, Canada Maple Ring Realty Inc. Full time

Maple Ring Realty is seeking a highly organized and detail-oriented Deal Administrator & Receptionist to support our real estate brokerage’s transactional, administrative, and front-of-house operations. This is a full-time, in-office role ideal for someone with strong knowledge of Agreements of Purchase and Sale (APS), RECO Compliance, a preference for new construction, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities
- Coordinate real estate transactions from acceptance through closing
- Prepare, review, and submit complete deal packages (APS, schedules, waivers, amendments)
- Track critical dates including conditions, firm-ups, occupancy, and closings
- Identify missing or inconsistent documentation and follow up proactively
- Support new construction and pre-construction transactions, including amendments and incentives
- Liaise with agents, clients, lawyers, builders, and internal teams
- Manage scheduling for signings, closings, inspections, and meetings
- Provide professional front-desk reception and office support
- Assist with project launches, special promotions, and sales events
- Support commission tracking, reporting, and internal deal records

**Qualifications**:

- Previous administrative experience (real estate brokerage experience preferred)
- Strong knowledge of APS documentation; new construction experience an asset
- Exceptional attention to detail and organizational skills
- Strong communication and customer service skills
- Proficiency in Microsoft Office and document management systems
- Solid data entry skills and great attention to detail
- Polite and professional customer service communication ability
- Experience with DocuSign or similar platforms is an asset
- Ability to work independently and manage multiple priorities

Equal Opportunity & Accessibility

We are an equal opportunity employer and are committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Requests for accommodation can be made at any stage of the recruitment process. Applicants are asked to make their needs and requirements known to Human Resources.

Pay: From $47,000.00 per year

**Benefits**:

- Dental care
- On-site parking

Work Location: In person


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